Admin officer

Position Title: Admin officer
Location: NSPPL Centers : AFRIN – AL BAB
Reports To: Senior Project Officer, Senior HR Officer, Finance Officer , Procurement Officer

Overview

The Admin officer will play a crucial role in supporting the day-to-day operations at NSPPL’s center through a combination of human resources and logistical functions. This position ensures seamless operations, efficient resource management, and reliable support to both staff and clients, contributing to the effective delivery of NSPPL’s services.

Key Responsibilities

1. Human Resources Support

• Coordinate onboarding processes, ensuring all new hire documentation is accurately completed and filed.

• Maintain up-to-date employee records, tracking attendance, leave balances, and personal files.

• Assist in HR initiatives, including training sessions and team-building activities.

• Provide staff with information on HR policies, leave entitlements, and benefits.

• Review the staff database and HR files, keep up to date, and audit issues addressed.

• Ensure the timely & accurate processing of new contracts, contract extensions, promotions, and other changes of status

• Prepare the staff time sheets for each month and file them accordingly in coordination with the senior HR Officer

• Review monthly payroll and verify supporting documents,

• Performing timely and accurate salary payment process with needed supporting documents.

• Notify staff of decisions, and personal employment decisions (e.g., promotions, assignments, investigation outcomes), and gather required signatures on official adopted documentation.

• Support the managers with the Performance Evaluation Process.

• Respond to general inquiries regarding Human Resources policies, instructions, and procedures.

• 2. Logistics Support

  • Manage inventory, including office, and medical, ensuring stock availability and timely replenishment.
  • Coordinate procurement activities, from vendor selection to order placement, ensuring compliance with NSPPL’s procurement procedures.
  • Arrange travel and accommodation for staff and visiting personnel as required.
  • Organize and monitor the delivery of materials to service locations.
  • Oversee facility maintenance, coordinate repairs, and liaise with vendors to resolve issues promptly.
  • Process supplier payments and ensure the proper documentation and invoices are collected.
  • Compile and submit monthly operations reports to relevant stakeholders.

• Requirements

• Bachelor’s degree in Business Administration, Human Resources, Finance, or a related field.

• 1-2 years of experience in administrative, HR, or logistics.

• Strong organizational and multitasking skills, with a keen attention to detail.

• Proficiency in MS Office (Word, Excel, Outlook); experience with financial software is advantageous.

• Fluent in Arabic and English, with excellent communication abilities.

• A proactive attitude with a strong sense of confidentiality and discretion.