Medical Staffing Recruitment Assistant

Job title:

Medical Staffing Recruitment Assistant

Company

NHS

Job description

Are you looking for an entry-level role in Medical Staffing Recruitment and HR?Are you looking for a role in a supportive environment, where full training is provided as well as the opportunity for career development?YES! Read on…We are looking for a Medical Staffing Recruitment Assistant to join our busy and dynamic team. You will have great attention to detail, be proactive and organised to support the delivery of and efficient and effective recruitment service across our organisation. The Medical Staffing Recruitment Team supports the recruitment and safe on-boarding of medical (GMC Registered) staff into the Trust.This role will see you working in a supportive environment, playing a pivotal role in all day-to-day recruitment administration activities. You will ensure safe on-boarding of staff into the organisation by processing their pre-employment checks in line with the NHS Checks standards. You will be working to our Key Performance Indicators reducing time to hire for doctors treating our patients.Main duties of the jobMain duties of the job

• Manage the recruitment process via TRAC, our recruitment applicant Tracking System
• Provide excellent customer service to our Hiring Managers by assisting them with their recruitment questions and queries within the division that you are working for
• Work towards reducing our Time to Hire to help ease our staffing needs
• Work as part of a team to deliver an excellent recruitment service to the organisation #OneTeamOneOUH

A typical day in the General Recruitment Team:

• Working via TRAC to ensure vacancies are moved through the recruitment life-cycle in a timely manner
• Respond to email queries from stakeholders in a timely manner
• Answering the phone and dealing with phone queries
• Advertise roles via TRAC and NHSJobs
• Sending out conditional offers of employment
• Process candidates pre-employment checks in line with the NHS Checks Standards
• Keep in contact with candidates throughout their recruitment process and on-boarding
• Help Hiring Managers with any questions and queries
• Attending a weekly team meeting

About usOxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals – the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals – IssuuOur values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.Date posted15 November 2024Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a year per annum pro rataContractPermanentWorking patternFull-timeReference number321-CORP-6791755-B4-PUBJob locationsUnipart HouseGarsington Road, CowleyOxfordOX4 2PGJob descriptionJob responsibilitiesDetailed job description and main responsibilitiesJOB DESCRIPTIONJob Title: Medical StaffingRecruitment AssistantGrade: Band 4Responsible to: Medical Staffing Recruitment SupervisorAccountable to: Medical Staffing ManagerJob Summary: To deliver an efficient and effective recruitment service for medical staff across the Trust in line with the recruitment KPIs.Responsibilities: * Monitor all advertisements, job descriptions and person specifications ensuring all vacancies are using the correct templates, up to date information and are attractive to candidates.

• Ensure that correct and appropriate information and documentation has been uploaded on the TRAC and vacancies are advertised via the appropriate medica. Advertise all jobs electronically via TRAC and NHS jobs website.
• Input vacancy information into the Electronic Staff Record (ESR) and create ESR recruitment activity records to ensure vacancies upload to TRAC, NHS jobs, Find a Job UK, and any publications as required, ensuring accuracy of data and advertisement content at all times.
• Follow e-recruitment processes for each vacancy, providing online short listing via TRAC Jobs for the recruiting manager.
• Arrange interviews/tests for shortlisted candidates via TRAC, as per the instructions of the recruiting manager. Apply for references, send invite to interviews and update the recruiting manager / interview panel accordingly.
• Prepare and send offer letters to successful applicants, apply for CoS where appropriate and ensure occupational health clearance is received and/or occupational health assessment is attended. Apply for any further references and chase if necessary.
• Ensure that you are kept up to date with legislation changes or NHS Employers standards on pre-employment checks.
• Set up personal files with relevant information to be stored on the Human Resources Departments paper light system.
• Check full and accurate completion of e-DBS form in line with the levels of access determined by information received from the line manager.
• Advise on all terms and conditions of employment with regard to recruitment, ensuring that the procedures are carried out efficiently within the allotted timeframe.
• Act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between the corporate and divisional teams.

Please see the attached Job Description and Person Specification for more information For further details / informal visits contact: Name Kirstie Lowe Job title Medical Staffing Recruitment Supervisor Email address [email protected] Person specification Application Form Essential criteria Maximum score 6

• Good general level of education
• Certificate in personnel practice or equivalent level of experience
• GCSE grad C or above in English & Maths (or equivalent)
• Experience of working in a fast-paced, busy administration role

Desirable criteria Maximum score 5

• Previous experience of using ESR or similar database
• Pre-employment checking experience
• Microsoft Office Experience
• Previous experience of working in the NHS

Job descriptionJob responsibilitiesDetailed job description and main responsibilitiesJOB DESCRIPTIONJob Title: Medical StaffingRecruitment AssistantGrade: Band 4Responsible to: Medical Staffing Recruitment SupervisorAccountable to: Medical Staffing ManagerJob Summary: To deliver an efficient and effective recruitment service for medical staff across the Trust in line with the recruitment KPIs.Responsibilities: * Monitor all advertisements, job descriptions and person specifications ensuring all vacancies are using the correct templates, up to date information and are attractive to candidates.

• Ensure that correct and appropriate information and documentation has been uploaded on the TRAC and vacancies are advertised via the appropriate medica. Advertise all jobs electronically via TRAC and NHS jobs website.
• Input vacancy information into the Electronic Staff Record (ESR) and create ESR recruitment activity records to ensure vacancies upload to TRAC, NHS jobs, Find a Job UK, and any publications as required, ensuring accuracy of data and advertisement content at all times.
• Follow e-recruitment processes for each vacancy, providing online short listing via TRAC Jobs for the recruiting manager.
• Arrange interviews/tests for shortlisted candidates via TRAC, as per the instructions of the recruiting manager. Apply for references, send invite to interviews and update the recruiting manager / interview panel accordingly.
• Prepare and send offer letters to successful applicants, apply for CoS where appropriate and ensure occupational health clearance is received and/or occupational health assessment is attended. Apply for any further references and chase if necessary.
• Ensure that you are kept up to date with legislation changes or NHS Employers standards on pre-employment checks.
• Set up personal files with relevant information to be stored on the Human Resources Departments paper light system.
• Check full and accurate completion of e-DBS form in line with the levels of access determined by information received from the line manager.
• Advise on all terms and conditions of employment with regard to recruitment, ensuring that the procedures are carried out efficiently within the allotted timeframe.
• Act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between the corporate and divisional teams.

Please see the attached Job Description and Person Specification for more information For further details / informal visits contact: Name Kirstie Lowe Job title Medical Staffing Recruitment Supervisor Email address [email protected] Person specification Application Form Essential criteria Maximum score 6

• Good general level of education
• Certificate in personnel practice or equivalent level of experience
• GCSE grad C or above in English & Maths (or equivalent)
• Experience of working in a fast-paced, busy administration role

Desirable criteria Maximum score 5

• Previous experience of using ESR or similar database
• Pre-employment checking experience
• Microsoft Office Experience
• Previous experience of working in the NHS

Person SpecificationQualificationsEssential

• Good general level of education.
• Certificate in personnel practice or equivalent level of experience
• GCSE grade C or above in English & Maths (or equivalent)

Desirable

• IT Qualifications e.g. ECDL/CLAIT

ExperienceEssential

• Experience of working with confidential, sensitive data
• Experience of working in a fast-paced, busy administration role.

Desirable

• Previous experience of using ESR or similar database
• Pre-employment checking experience
• Previous human resources experience

Personal SkillsEssential

• Demonstrates attention to detail
• Demonstrates good communication and interpersonal skills

Technical SkillsEssential

• Computer literate with experience of working with the Microsoft Office package.

Person SpecificationQualificationsEssential

• Good general level of education.
• Certificate in personnel practice or equivalent level of experience
• GCSE grade C or above in English & Maths (or equivalent)

Desirable

• IT Qualifications e.g. ECDL/CLAIT

ExperienceEssential

• Experience of working with confidential, sensitive data
• Experience of working in a fast-paced, busy administration role.

Desirable

• Previous experience of using ESR or similar database
• Pre-employment checking experience
• Previous human resources experience

Personal SkillsEssential

• Demonstrates attention to detail
• Demonstrates good communication and interpersonal skills

Technical SkillsEssential

• Computer literate with experience of working with the Microsoft Office package.

Expected salary

£26530 – 29114 per year

Location

Oxford

Job date

Mon, 18 Nov 2024 02:20:10 GMT

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