The Charleston Trust
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Job: Venue Hire Coordinator
Job: Venue Hire Coordinator
Organisation: The Charleston Trust
Postcode: BN8 6LL
- Job Title: Venue Hire Coordinator
-
Salary: £25k-£30k
(pro-rata) - Hours:
Part time - Artform: Combined arts
- Role: Admin, Secretarial & PA
- Contract: Contract
- Closing date: Fri, 12 Dec 2025
-
Location:
South Easthiringnearme.org view on Google Maps
Job Summary
Job Description
Venue Hire Coordinator
Reporting to: Events Manager
Contract: 6 months fixed term, with a view to extend
Salary: £26,100 – £29,600 pro rata
Hours: 20 hours per week. Some evening and weekend work may be required.
Location: Charleston in Firle (BN8 6LL) and Charleston Lewes (BN7 1FB)
The Venue Hire Coordinator plays a key role in supporting Charleston’s
commercial events programme, ensuring the smooth planning and
administrative delivery of venue hires, workshops, and internal events.
This is a varied, dynamic role ideal for someone who thrives on organisation, customer service, and getting stuck into the full event lifecycle.
Due to the part-time nature of the role, the Coordinator’s presence may not
always coincide with on-site event delivery. In such cases, they will ensure
comprehensive handovers, schedules and documentation are prepared for Duty Event Managers or freelance supervisors to follow. The role’s core focus is pre event planning, coordination and administrative delivery rather than on-site management.
Job Responsibilities
Event Administration & Coordination
- Maintain and update the central venue hire and events calendar, ensuring accurate records of confirmed and provisional bookings.
- Track event progress from enquiry to delivery, maintaining clear
- documentation across CRM systems, shared drives and internal trackers.
- Prepare and issue venue hire agreements, coordinating signatures, insurance and compliance paperwork.
- Collect and review Health & Safety documentation, including risk assessments, insurance certificates, and PAT testing evidence.
- Draft and update risk assessments, staffing plans, production schedules and event handover documents for all confirmed hires.
- Support the Events Manager with procurement and supplier coordination, ensuring orders, deliveries and schedules are confirmed in advance.
For the full job spec, please visit out website by following the link below.
How to Apply
Application deadline: 9am, Friday 7 March 2025
Interviews: w/c 15 December at Charleston in Firle (BN8 6LL)
To apply, please email a covering letter of no more than 2 pages detailing how you meet the person specification, along with a CV to [email protected].
- Contact name: Ellie Underhill
- Contact email: [email protected]
Apply now
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