Administrative Assistant

Job title:

Administrative Assistant

Company

Bell

Job description

Req Id: 421660At Bell, our purpose is to advance how Canadians connect with each other and the world. We achieve this by providing consumers and businesses with the best network technologies in the world, innovative digital solutions and seamless customer experiences. It’s all developed and delivered by the members of #TeamBell and we’re always on the lookout for people with great skills and experiences.We value diversity and provide a supportive, inclusive community where all team members can succeed. And through our commitment to environmental, social and governance initiatives, you will feel good about the greater impact you will have – making every day better for people as they connect, work, learn and play.Join us. You belong at Bell.The Network & Technology Services (NTS) and Customer Experience Finance team is seeking an Executive Assistant to VP, Finance and Administrative Assistant to Directors and their teams.Key Responsibilities

• Provide administrative assistance to Vice-president, Finance as well as supported Directors and management staff
• Manage and prioritize the Vice-president, Finance and Directors’ calendar and set up of meetings and associated logistic
• Reading superiors’ messages and mail to establish response priorities
• Handle expense account for Vice-president, Finance and Directors
• Arrange / coordinate travel arrangements
• Coordinate weekly meetings, including agenda, logistics, follow-ups and action items and take minutes
• Planning, organizing and coordinating internal meetings
• Processing inquiries and liaising with various departments and internal/external customers
• Maintains the Human Resources files for the department; processes HR transactions in the SAP HR system ensuring accuracy and meeting of deadlines.
• Order office supplies as well as handle phone and workstation requirements
• Prepare presentations, documents and other reports as needed as well as coordinate reports required by the Vice-president, Finance and Directors.
• Handle invoice payments and coding
• Manage special projects as required during the year

Critical Qualifications

• Initiative and ability to work with minimum supervision
• Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
• Strong demonstrated PC skills ( MS Office – Excel, Word, PowerPoint, Outlook)
• Ability to operate effectively under pressure
• Strong oral and written communication skills ; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests.
• Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner.
• Ability to learn quickly
• Outstanding attendance record
• Confidentiality / Discreet
• Highly developed sense of professionalism and ethics

(EN) Bilingualism required: In the course of their duties, this person will be required to interact with French & English speaking stakeholders across CanadaPreferred Qualifications

• Post-secondary education in a related field
• Experience as an Administrative Assistant
• Knowledgeable in APSS, Ariba and HR SAP System
• Knowledge of internal Bell processes and policies

#EmployeeReferralProgramAdequate knowledge of French is required for positions in Quebec.Additional Information:Position Type: Management
Job Status: Regular – Full Time
Job Location: Canada : Quebec : Montreal
Work Arrangement: Hybrid
Application Deadline: 01/15/2025For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.Please apply directly online to be considered for this role. Applications through email will not be accepted.We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well-being of you and your family. As soon as you join us, you’ll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you’ll enjoy a 35% discount on our services and access exclusive offers from our partners.We value the experiences that have shaped who you are, and we know the diversity of your talent will bring even greater strength to our team. At Bell, everyone belongs and you’ll feel valued, respected and supported as you grow and reach your full potential.We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know. For a confidential inquiry, email your recruiter or to make arrangements. If you have questions or feedback regarding accessibility at Bell, we invite you to complete the or visit our for other ways to contact us.Artificial intelligence may be used to assess parts of your application. Please review our privacy policy ( ) to learn more about how we collect, use, and disclose your personal information.Created: Canada, QC, MontrealBell, one of

Expected salary

Location

Montreal, QC

Job date

Thu, 09 Jan 2025 23:17:43 GMT

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