Administrative Support

<!–

Description

–>

UNICEF National Response in Italy is focused mainly on providing unaccompanied children with protection, improving social inclusion, participation and skills building.

UNICEF also works closely with the Italian National Committee for UNICEF to communicate, advocate for legislative changes and promote social inclusion for adolescent migrants and refugees. 

We are seeking a motivated individual who would like to join the UNICEF team in Rome to provide administrative and organizational support to the Country Coordinator, contributing to the smooth and efficient operation of the ECARO O/P in Rome.

This internship is designed to offer valuable professional experience in a fast-paced, dynamic work environment. We value young talent and are looking for a dynamic intern who is a fast-learner and team player and is proactive, resourceful, and keen to learn. S/he should also have a strong passion for making an impact for children.

Responsibilities:

Administrative Support:

• Assist in managing the office calendar, scheduling meetings, and coordinating appointments;
• Prepare and edit documents, reports, and presentations as needed;
• Handle email correspondence and respond to routine inquiries;
• Maintain and organize digital and physical files.

Communication:

• Receive and coordinate inputs for the coordinator internal communication;
• Draft and proofread business correspondence and communications.

Meeting Support:

• Prepare meeting agendas, take minutes, and distribute meeting materials;
• Arrange logistics for meetings, including room reservations, audio-visual equipment, and refreshments.

Research and Analysis:

• Conduct research on various topics based on office needs;
• Summarize findings and provide recommendations based on research.

Office Management:

• Help maintain office supplies and ensure the office is well-organized;
• Assist in special projects or tasks as required.

Supervision

• The intern will work under the guidance and supervision of the Country Coordinator, in accordance with the standards, norms and procedures of UNICEF.

Condition of service:

• The intern will work part-time (50%), in the Rome office, till 31 December 2025. The duration of a part-time internship cannot exceed the equivalent of twenty-six weeks on a full-time basis. Intern is expected to work and be available for calls/meetings during working hours in Rome time zone.
• The intern will be paid a monthly stipend (USD 1,700 full time stipend to be prorated based on the actual hours worked).  UNICEF accepts no responsibility for the medical insurance of the intern or costs arising from accidents and illness incurred during the internship. If not EU citizens, interns have to demonstrate a proof of medical and accident insurance in Italy prior to the beginning of the internship.
• Intern is personally responsible for obtaining necessary visa/permit for Italy. However, UNICEF can issue a letter to support the visa application for the selected intern.
• The purpose of the Internship Programme is not to lead to further employment with UNICEF but to complement an intern’s studies. Therefore, there should be no expectation of employment at the end of an internship.

To qualify as a an champion or advocate for every child you will…

• Should be at least 18 years old  and be enrolled in a degree programme in a graduate school or have concluded a graduate programme within the past two years in the following areas: political sciences, social sciences, anthropology, international relations, social communication or related fields.
• Demonstrate strong academic performance through recent university or institution records. Additional consideration will be given to any past professional experience.
• Have fluency in English and Italian.
• Have proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Have no immediate relatives (e.g. father, mother, brother, sister) working in any UNICEF office; and
• Have no other relatives in the line of authority which the intern will report to

Source: https://jobs.unicef.org/cw/en-us/job/580083

<!—

<!–

–>