Business Manager, Research Services – Post Award – Penn Engineering

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Business Manager, Research Services – Post Award – Penn Engineering

Job Profile Title

Business Manager B

Job Description Summary

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/

Under the general direction of the Director of Research Services, Post Award, serve as a post award grants manager in Engineering Post-Award Research Services, in support of a portfolio of SEAS PIs, responsible for the financial reporting of grant awards including oversight of award budgeting, oversight of the subcontracting process. Manage funds, reporting and expenditure rates, meet individually with faculty to manage expenditure projections and maintain client experience/customer service consistency. Approve and oversee subcontracts expenditures, allocate payroll for PI and research group members including PhD students’ payroll, tuition in grad funding, payroll for post-docs. Advise PIs of allowability issues for planned expenditures. Oversee close-out processes and respond to audit questions involving research expenditures. In support of Research Services leadership, help develop and establish research services post award policies and expectations for both the internal research services team and SEAS faculty and staff. Provide support and decision-making authority when needed in all areas of Post-Award research services responsibilities, compliance and reporting, Effort Reporting. Provide ad hoc reporting as needed, in response to sponsor requests, School requests. Oversee and manage PIs’ unrestricted funds, including start-up funding, research discretionary and gift funds.

Job Description

Job Responsibilities

• Meet regularly with PIs to ensure initiation and completion of Grant/Award set-ups from inception through close-out for a widely diverse group of sponsors/funding agencies. Advise PIs on management of budgets and complete final review of documents in preparation for close-out. Monitor and enforce compliance with subcontract management, sponsor guidelines and OMB Uniform Guidance. Ensure that expenses are managed consistently with individual sponsor requirements for forms, formats, policies and regulations for specific proposal and program types, as well as specific funding opportunity announcement specifications.
• In support of PIs’ research, manage award status communications to PIs and Post-Award team noting any special reporting or billing requirements. Oversee Federal and sponsor reporting and projections as needed.
• Oversee PIs’ unrestricted funds including start-ups, discretionary funding, gift funding, summer programs, etc.
• Identify, advise directors and execute process changes to promote efficiency within the Post Award service area. Support and enable initiatives for process improvement
• Support other Research Services roles & responsibilities as necessary.

Qualifications

Bachelor’s degree and 3 to 5 years of post award grants management experience or an equivalent combination of education and experience. Proven experience with NIH U01’s, Fellowships and NSF Center grants is a plus.

Job Location – City, State

Philadelphia, Pennsylvania

Department / School

School of Engineering and Applied Science

Pay Range

$51,824.00 – $85,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay 

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