Compliance & Verification Coordinator Implementing Partners

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Job Description

Under the overall supervision of the Head of Resource Management and the direct supervision of the National Budget Officer, the successful candidate will be responsible and accountable for the conduction of expenditures verification of IOM’s Implementing Partners (IPs).

Responsibilities:

Overall duties:

Lead and supervise the verification team of 5-7 staff members.
Ensure that the donor requirements and provisions from fund/project-specific regulations are applied and fully complied with by the IPs.
Create a common reporting framework for all the implementing partners and ensure that changes are applied.
Provide support for the external and internal IOM audit and respond to audit queries.
Provide guidelines for the type of supporting documents required for the cost claims.
Assist with the preparation, printing and filing of the approved drafts of the final financial IP audit report. Provide the IP with capacity building, to ensure they can achieve the goals and deliver the objectives of Agreement.
Provide appropriate training and support to partners to assist them with the financial management of their grant and the completion of financial reports.
Liaise with IOM staff and a wide range of organizations to support and maintain positive client relationships.
Provide guidance/trainings for staff members in the financial management of grants and applicable eligibility rules for various projects.
Assist the IP Selection in due diligence assessment of IPs and ensure the selection process is completed in line with applicable IOM rules.

Financial verification of Implementing Partner expenditures duties:

Assist with reviewing the IP Financial Report by counterchecking the data with the certified physical and electronic copies, as well as all supporting documents (memos, vouchers, timesheets, purchase orders, etc.) are eligible for the Action.
Assist with reviewing all data, ensuring all reported expenses incurred in the proper/eligible period, and recorded in the appropriate budget heading and budget code.
Assist with reviewing and ensuring that all data are in reconciliation with the applicable tax and social legislation taking into account the Partner’s privileges and immunities (if applicable).
Assist with reviewing the accuracy and reliability of all calculations and recalculations performed by the IPs.
Report on non-compliance and financial irregularities.

Specifically:

Verification of personnel costs- salaries, social security contributions, staff insurance costs, time management, as well as other statutory costs included in the remuneration and required by the Greek Government for national partners.
Verification of office costs, such as travel costs, rent, utilities, communications, office supplies, etc.
Verification of operational costs, such as transportation expenses, financial support to beneficiaries, cost of infrastructure in the field, trainings, as well as expenditures in accordance with the approved IP budget.
Verification of subcontracting costs, such as obtaining from the IP the list of costs which are declared in the Subcontracting category and confirm that the total amount resulting from the list of items corresponds with the amount declared in the financial statement(s).
Ensure that supporting documentation proves that the procurement procedures set in the IP Agreement are followed. Review the internal procurement procedure of IP to confirm that the procedure has been correctly applied when selecting the supplier for the sampled good or service.
Ensure that the updated asset list (in line with the procurement procedures outlined in the IP Agreement) is provided on monthly basis, or as agreed.

Payment processing to the IPs:

Following IP timeline for the implementation of the activities prepare milestones for the funding disbursements.
Ensure that the funding disbursement to the IPs are in accordance with set contractual obligations.
Preparation of the financial report for a specific implementation period, as indicated in the signed Agreement.
Preparation and approval of the Budget Monitoring concerning the up-to-date budget consumption, instalments performed, up to date percentage of time spending consumption etc.
Assist with the preparation of invoices, payment requests and goods receipt in accordance with the Financial Terms of the Project Implementation Agreement in order to process the payment to IPs.
Perform such other related duties as may be assigned.

Qualifications:

Education:

University degree in Economics, Finance, Accounting, Audit or a related field from an accredited academic institution with minimum four years of relevant professional experience; or
High school degree/certificate with minimum six years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience:

Professional background and/or certification in Internal Audit or External Audit a distinct advantage;
Previous experience in both Internal and External Audit a distinct advantage;
Previous experience in a similar function a distinct advantage;
Knowledge of National expenditure eligibility rules for NSRF and AMIF programs;
Good knowledge of labour tax and Greek Accounting Standards;
Demonstrated ability to review a variety of data, identify and adjust data discrepancies, identify and resolve operational problems;
Knowledge of IOM accounting systems and procedures, SAP (PRISM-FI) or Oracle software a distinct advantage;
Experience in working in a multi-cultural environment preferred.

Skills

Computer literacy in standard software applications, especially MS Office applications (Word, Excel, Power Point, Outlook);
Ability and willingness to learn new software systems/ programmes;
Excellent time management skills with a strong adherence to schedules and deadlines;
Strong work ethics and commitment to humanitarian principles;
Excellent analytical, numerical and organizational skills, with a service and project-oriented approach;
Good understanding of project Management and client deliverables would be an advantage;
Commitment to discretion, confidentiality and ability to foster trusting relationships and effective collaboration.

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