Coordinator, Hospitality

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Excel Sports Management is an Equal Opportunity Employer (EOE).

Position Summary:

Excel Sports Management is seeking a coordinator to support our current Hospitality clients. This person is passionate about events, creative ideation, developing concepts, and executing with excellence. This person is willing to roll their sleeves up to handle all tasks whether big/small or exciting/mundane. This person is coachable, willing to learn, flexible, and have a multi-faceted skillset. We expect the ideal candidate to be someone who is a self-starter with a can-do attitude who has willingness to go above and beyond.

Responsibilities:

• Support the day-to-day management of key clients’ hosting initiatives including strategy development, providing end-to-end hospitality solutions and event management
• Build and maintain positive client relationships
• Interact with clients and all appropriate agencies/properties to support hospitality and event initiatives
• Develop ideas for engaging event branding, gifting activations, on-site experiences and interactive moments for guests
• Maintain tracking tools and on-site materials: rooming lists, confirmation documents, food and beverage schedule, transportation manifest, etc.
• Stay up to date on the latest event trends and hosting opportunities, providing the hospitality team with monthly updates
• Support the client-vendor relationships and coordinate necessary deliverables on behalf of client
• Support the creation of event briefs, recaps, event itineraries and staff plans
• Prepare for client status calls including scheduling and preparing agendas or status documents
• Provide on-site support of hospitality events
• Provide budget management support including building and reconcile of budgets, along with providing client budget updates along each step of the process
• Understand the businesses and industries of our clients and focus on creating the best opportunities for the brand and our business
• All other duties as assigned

Qualifications:

• Bachelor’s degree required
• 1 to 2 years of relevant experience planning and executing high-level corporate events and hospitality experiences, experience with an agency a plus
• Experience working with a variety of vendor types: hotel, transportation, catering, production, etc.
• Experience supporting day-to-day relationships with clients, agencies, and vendors

Knowledge, Skills & Abilities:

• Comprehends and respects budgets, budget management and planning experience a plus
• Ability to think strategically and creatively
• Ability to problem-solve independently and in groups
• Excellent time management, written and oral communication skills
• Exceptional interpersonal and client services skills
• Excellent technical/computer skills and presentation know-how
• Ability to multitask effectively in fast-paced environments
• Goal-oriented and results-driven
• Maintains composure under pressure
• Ability to interface with colleagues, senior executives, talent, and clients effectively and personably, recognizing the need to adjust communication style according to the audience
• Proactive and productive, recognizing opportunity and implementing procedures to achieve better job efficiencies
• Strives to increase industry knowledge, able to self-educate to be ahead of the curve
• Values truth, openness, and pursues excellence
• Has a strong sense of ownership – ensures goals are met and high-level standards are upheld
• Has uncompromised ethics, integrity and discretion with company and client information
• Engages in internal activities (team building, events, off-sites, etc.) and embraces internal culture
• Ability to travel frequently and work nights, weekends, and holidays

The pay range for this position is: $65,000 – $70,000 per year. This position is also eligible for benefits and discretionary bonus.

Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law. 

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.

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