Curriculum Administrator

Job title:

Curriculum Administrator

Company

University of Alberta

Job description

DescriptionThis competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.This position is a part of the Non-Academic Staff Association (NASA).This position has a term length of 2 years with the possibility of renewal and offers a comprehensive benefits package which can be viewed on our .Location – Work primarily takes place at North Campus, EdmontonWorking at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people – from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Faculty of Medicine and DentistryThe Faculty of Medicine and Dentistry at the University of Alberta is dedicated to providing learner-centred educational programs that meet the health-care needs of our communities. Our goal is to graduate qualified, compassionate and inquisitive practitioners and researchers accomplished in health-care delivery and scholarship.We are committed to serving patients and populations by providing a rich interdisciplinary environment of learning, practice, research and public service for all our students and faculty.The Undergraduate Medical Doctor Program at the University of Alberta educates future doctors with a shared vision and mission.Our Vision: With our communities, inspired through learning, serving societyOur Mission: Our medical school develops diverse, competent and compassionate physician leaders to serve the health needs of Alberta, northern communities and Canada through adaptive innovation and social accountability.PositionThis position is responsible for all aspects of Year 2 Curriculum Administration. This includes organizing the Year 2 curriculum, courses, schedules, liaising with students, course coordinators and educators, faculty, and community volunteers. This position is responsible for Year 2 Longitudinal themes, incorporating communications, physician discussion groups, Objective Structured Clinical Exams (OSCEs), and clinical skills teaching.DutiesCourse Preparation

• Plan and create detailed course schedules with the Course Coordinator incorporating small groups and personalized student schedules
• Populate MedSIS (Curriculum Delivery and Program Management System).
• Set up evaluations and groups in MedSIS
• Makes schedule changes as they arise
• Compiles all course manuals – schedules, handouts, objectives, cases, small group assignments, room assignments – and post in MedSIS.
• Compiles all other materials that include electronic handouts received from individual instructors in PowerPoint, PDF, Word and posts to MedSIS program.
• Creates room assignments for all courses.
• For Physical exam sessions recruit preceptors, set up for the sessions, create groups, attendance sheets, order equipment, request standardized patients
• For longitudinal clinical experience – coordinate student schedules and manage attendance
• Create interactivities and assignments through google apps, Survey Monkey, and other software as needed
• Organizes and recruits preceptors and patients for physical exam and communication sessions, and other various small group sessions
• Organizes and recruit faculty to coordinate special sessions such as site visits to facilities throughout Edmonton and surrounding areas, including addiction centres, long-term care facilities; that allows students to interact with staff and patients; liaise with site contacts to finalize details pertaining to visit(s) and notify students of same
• Ensures copyright logs are completed and appropriate permissions are received for inclusion of articles/journals in course manual
• Arranges for all special materials – textbooks/DVD’s – to be available for student purchase in bookstore
• Maintains accurate and up-to-date course information and advise students and/or instructors of same
• Advises of changes to location of lecture theatre(s) and small group rooms and cancellation or postponement of sessions
• Create and schedule shadowing experience session for the students
• Organize and set up all small group sessions.
• Coordinate session materials needed in any sessions outside University.
• Create and maintain web pages

On-going Support to Course Coordinators

• Initiates collaboration with Coordinators over details of upcoming course to ensure requirements are implemented and potential issues averted
• Set-up course committee meetings as needed and provided follow-up
• Produces final schedule from details collaborated with coordinator
• Meets with Coordinator as needed while course is running
• Troubleshoots on Coordinators behalf
• Acts as first point of contact for coordination/issues/concerns with rooms, equipment, etc. and informs Coordinator as needed
• Provides the Coordinator feedback regarding DL cases from tutors.
• Booking meeting room for coordinator/student meetings
• Collection of session materials to be posted in the online curriculum system

On-going support to Instructors

• Sends an invitation, on behalf of Coordinator, to all instructors to ensure they are available to teach on dates/times needed. Provides alternate dates/times if instructor(s) is unavailable
• Confirms all instructors via personalized teaching schedule
• Requests and collects handouts for course materials and posts in the MedSIS program.
• Follows up with instructors on weekly basis to confirm their teaching assignments
• Maintains all postings of presentations and lecture recordings in the MedSIS program.
• Notify instructors of locations/links via calendar invites
• Addresses any scheduling conflicts and resolves appropriately
• Troubleshoot evaluation issues.

On-going support to Students

• Ensure appropriate course materials are available to students in MedSIS program
• Upload and edit lecture recordings via Yuja to MedSIS for student access
• Updates bulletin board with important information
• Corresponds with class as needed regarding changes to schedule, small group location, etc
• Liaise with class as needed ie: announcements, walk-in requests, emails, etc
• Troubleshoot, advocate, address and/or redirect any students concerns, issues and requests
• Meets with the AV rep and class rep to review process, expectations from the MD Program office

Minimum Qualifications

• Post-Secondary Degree in Education required; combination of education and/or experience will be considered.
• Extensive knowledge of and proficiency in Google Apps and Microsoft Office (Word; Excel; PowerPoint; Visio); adaptable with using computing software and emerging educational technologies
• Ability to learn, use and support others on program delivery and curriculum management software (MedSIS)
• Minimum of 5 years administrative experience
• Strong understanding of internal policies and procedures; and familiarity with the general operations of the University of Alberta
• A strong technical knowledge is required to manage the increased complexity in course design and software used for curriculum management (MedSIS). Problem-solving skill is required on a daily basis to both administer the course and in using software.
• Must be able to work under limited supervision
• Event planning experience would be an asset with respect to prioritization of multiple tasks and being able to complete all of them prior to deadline

Preferred Qualifications

• Must be highly organized and efficient.
• The individual must also have a high level of customer service as they are constantly in communication with students, physicians, and other administrators.
• Preference given to those with experience working in a post-secondary setting.
• Experience in medical education is an asset.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight November 27, 2024, Edmonton, Alberta local time.

Expected salary

$55522.89 – 75410.03 per year

Location

Edmonton, AB

Job date

Sat, 16 Nov 2024 03:01:06 GMT

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