Executive Assistant

JLL empowers you to shape a brighter way. 

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. 

Executive Assistant

We are looking for an Executive Assistant to join the EMEA Work Dynamics team.

This will include a high level of complex diary management for the EMEA People Lead and EMEA Head of Finance and members of the HR / Finance leadership teams.

What this job involves

• Extensive diary management across multiple time zones
• Full inbox management
• Organising international travel including meeting and transport arrangements, confirming accommodation, and producing detailed itineraries often of a complex nature
• Assisting in organising external meetings and operational meetings in various locations around EMEA region
• Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
• Developing and maintaining effective working relationships with colleagues and clients
• Drafting documents and correspondence
• Organising client entertainment, both in the UK and globally
• Organising internal and external lunches & dinners, booking the relevant dining rooms and restaurants both in London and globally
• Organising meetings and presentations booking the relevant rooms and equipment both in the UK and globally
• Providing wide ranging administrative assistance
• Support with project work (as applicable)
• Support with material preparation as and when required

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sound like you? To apply you need to be / have:

• 4+ years as an executive assistant
• Working within a global team
• Extensive international travel management
• Excellent spoken and written communication skills in English
• Ability to work independently with minimal supervision
• Manage both global senior leadership and large group meetings
• Team player who deals effectively with colleagues and clients
• Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner
• Some analytical ability is required in order to gather and summarise data for reports and to find solutions to various administrative issues
• Understands and appreciates the importance of using discretion
• Highly respected by colleagues and serves as a positive role model
• Uses appropriate judgement when responding to the needs of senior level executives both internally and externally
• Shows initiative in taking action and responding appropriately
• Adopts a flexible approach to work: from time to time early starts and late finishes will be necessary
• Has proven organisational skills
• Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
• The candidate must demonstrate the ability to establish good relationships with both clients and colleagues
• A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken

Experience

• Experience of providing EA support to Senior Leadership
• Experience of dealing with highly sensitive and confidential information
• Experience of scheduling meetings and calls across multiple time zones

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Location:

On-site –London, GBR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email [email protected] or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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