Executive Assistant & Academic Appointments Coordinator

Date Posted: 02/20/2025

Req ID:41734

Faculty/Division: Temerty Faculty of Medicine

Department: Rehabilitation Sciences Sector

Campus: St. George (Downtown Toronto)

Description:

UTemp is hiring! 

UTemp is the University of Toronto’s short-term staffing service. The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic. 

Responsibilities:

• Supporting the following processes and committees:
• Promotion, tenure and interim reviews
• Workload meetings
• New contracts for appointed part-time faculty
• PTR (Progress through the Ranks)
• Providing general administrative support to the Chair

Requirements:

• Previous experience as Executive Assistant at the senior level, including meeting scheduling, meeting coordination, managing a complex calendar, answering phone calls, handling confidential information and drafting emails and correspondence
• Experience with committee support
• Experience with tenure review, promotion review or contracts for appointed faculty is preferred
• Proficient in MS Office: Word, Excel, Teams, and Outlook

Contract length: 

• Start date: As soon as possible
• End date: May 1, 2025

Closing Date: 03/07/2025, 11:59PM ET

Employee Group: PM

Appointment Type: Budget – Casual

Schedule: Monday to Friday 8:45am to 5:00pm

Pay Scale Group & Hiring Zone: $38.03/hour

Job Category: Administrative / Managerial

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