Executive Assistant to the CEO

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ORGANIZATIONAL OVERVIEW

The END Fund is a leading collaborative philanthropic investment vehicle dedicated to controlling and eliminating neglected tropical diseases (NTDs). NTDs are parasitic and bacterial infectious diseases – including intestinal worms, river blindness, trachoma, schistosomiasis, lymphatic filariasis, and visceral leishmaniasis – that affect over 1.65 billion people globally. The END Fund’s vision is to ensure people can live healthy and prosperous lives free of the risk of NTDs and has set out to accomplish this by:

– Mobilizing and investing resources for maximum impact,

– Advocating for innovative, integrated and cost-effective NTD programs; and

– Facilitating philanthropic and private sector engagement to end these diseases.

By engaging a community of activist-philanthropists and taking a systems approach, the END Fund works in collaboration with governments, local and international NGOs, pharmaceutical companies, and academic partners on the global campaign to control and eliminate NTDs by 2030.

Since our founding in 2012 through 2023, with our partners, the END Fund has provided over 1.8 billion treatments for NTDs worth more than $3 billion. In 2023 alone, we delivered more than 270 million NTD treatments and provided over 46 thousand life-changing surgeries. The END Fund works globally in 31 countries, with a primary emphasis in Africa.

You can learn more about the END Fund here.

ABOUT THE END FUND’S EXECUTIVE OFFICE

The END Fund’s Executive Office (EO) is composed of the Chief Executive Officer, Chief of Staff to the CEO and the Executive Assistant to the CEO. The department also includes additional staff that work on organization-wide projects as well as events. The team serves the entire organization, working across all teams, and managing relationships at the highest level. The department is also responsible for ensuring that our organizational goals are met and that we are mission and vision aligned. The Executive Office is seeking a go-getter who is excited about working in a global organization to support a busy executive.

THE OPPORTUNITY

The Executive Assistant will play an integral role in the day-to-day support of the Chief Executive Officer. The Executive Assistant will be in charge of handling information requests and performing administrative functions such as drafting and sending correspondence, scheduling meetings and preparing briefing materials, booking and managing domestic and international travel for the CEO, and liaising with our Board of Directors. Additional responsibilities will include supporting event planning and logistics, preparing presentations for the CEO, supporting speaking engagements, and supporting Executive Office initiatives. The successful candidate may also assist in non-routine correspondence and assembling confidential and sensitive information.

The Executive Assistant will serve as the primary point of contact for a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. The successful candidate will be a self-starter with the ability to remain organized in a fast-paced environment, a problem solver who loves piecing together logistics, and most importantly, someone who understands the value of high-level administrative support.

ESSENTIAL FUNCTIONS & CORE COMPETENCIES

-Manage high volume of internal and external scheduling requests, maintain calendar, coordinate logistics as they pertain to meetings, proactively identify and resolve scheduling conflicts, and invite/confirm attendees in advance of meetings

-Manage a complex calendar that involves multiple timezones, aligning meeting requests with organizational priorities and goals, occasionally schedule and organize meetings across multiple teams in the organization

-Schedule and manage travel for CEO, including air, hotel, and other travel needs, as well as creating travel itineraries and briefing packets to prepare CEO for travel

-Schedule and manage Senior Leadership meetings involving CEO, quarterly Board meetings and Committee meetings.

-Serve as a note-taker in regularly scheduled meetings and coordinate follow up

-Add and update information in contact relationship management system (Salesforce)

-Update and manage monthly expense reports (Concur)

-Maintain all CEO office files in an organized electronic filing system (Google Drive)

-Help create a welcoming environment and make sure the office is adequately prepared when the CEO is hosting meetings in-office with external stakeholders

-Perform general administrative and clerical duties

-Other duties and responsibilities as assigned

EXPERIENCE AND EDUCATION

-Five plus years of experience, as an executive assistant that has worked with C-Suite level executives, is required, international NGO experience a plus

-Experience working in a remote, global multi-cultural environment required

-Finds joy in being the person who “makes the trains run on time”

-Exercises independent judgment and time-management to plan, prioritize and organize diversified workload

-Self-starter who enjoys working in a fast-paced environment, demonstrating discretion and organizational savviness that supports a positive work culture

-Proactive and willing to ask for help when needed

-Demonstrated cultural sensitivity and ability to represent the END Fund respectfully to diverse audiences

-Exceptional interpersonal and both written and verbal communication skills

-Ability to work independently as well as a part of a collaborative team

-Confidence and poise to interact regularly with executives inside the organization as well as partners, foundations, corporate donors, and high-net worth individuals via email, phone, and in-person encounters

-Strong organizational skills

-Detail-oriented

-Computer savvy with a demonstrated ability to learn new systems quickly

OUR PHILOSOPHY AND BENEFITS

The END Fund is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. It is our policy and intent that all qualified persons be given full and equal opportunities for employment, training, promotions, wages, benefits, and all other privileges, terms, and conditions of employment.

The END Fund is at an exciting stage of organizational growth and we are rapidly expanding our global footprint in order to bring on the most talented team members to help advance our mission. Currently, we have team members in 14 countries and the majority of our team is based in the United States. We maintain physical headquarters in New York City, and other team members work from their homes across the US, Africa, UK and Europe. All team members hired outside the US and Kenya are hired through an Employer of Record (EOR).

The END Fund offers a competitive compensation package intended to motivate employees to perform at the highest level by acquiring superior skills and competencies. Our philosophy is shaped by the following guidelines: 1) understandable, 2) fair and defensible, 3) competitive, and 4) flexible. The END Fund differentiates pay based on the basis of role definition, scope of responsibilities, relevant team member experience and geographic location. We endeavor to compensate team members so that they can live with a sense of economic security within their geographic location.

To ensure all compensation and benefits package offers are fair, defensible and competitive, the END Fund relies on external benchmarking data that is both role and country-specific.

WORK AUTHORIZATION REQUIRED

The END Fund does not sponsor work authorization or visas. All team members must independently have legal rights to work and live in The UK or Kenya. Our benefits packages are also informed by local contexts to ensure appropriateness and competitiveness within specific markets. Regardless of location, all END Fund team members receive cell phone and WiFi connectivity support, flexible work arrangements, retirement plan and paid time off. The END Fund also offers employer-paid health for team members and a cost-share option for dependents of team members, as well as life insurance benefits and twelve weeks fully paid family care leave; specific benefit providers will vary modestly by country of residency.

ROLE: Executive Assistant to the CEO

LEVEL: Associate Director

REPORTS TO: Chief of Staff to the CEO

LOCATION: Nairobi (Kenya) or London (UK)

TRAVEL REQUIREMENTS: up to 20%

JOB POSTING DEADLINE: This position will close at February 14, 2025 at 5pm EAT/2pm GMT

SALARY RANGE: If based in London, anticipated starting gross annual base salary range is GBP 59,000 – 65,000. If based in Nairobi, anticipated starting gross annual base salary range is $63,000-68,000

How to apply

Please follow this link to apply on or before February 14, 2025 at 5pm EAT/2pm GMT

To help us track our recruitment effort, please indicate in your email or cover//motivation letter where (hiringnearme.org) you saw this job posting.

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