Facilities Coordinator in EDMONTON, Alberta

Facilities Coordinator – ( 2400048O )

Description

We are currently seeking a highly motivated and proactive Facilities Coordinator to facilitate office operations and lead the shared services team within our corporate office located in Edmonton. You will be responsible and accountable for the office’s facility operations and management, as well as assuming a lead role for the full range of shared services activities and managing the shared services team.

Your Key Responsibilities

The candidate must be able to organize and prioritize multiple tasks, effectively manage challenging situations, and consistently make efficient, high-quality decisions. The ability to respond to various working and communication styles while developing open, effective, and consistent communication with the managing leaders and staff is essential along with enthusiasm to motivate and coach direct reports. The candidate will have overall responsibility for the multi-floor office, including the maintenance and operations, workplace safety, driving employee engagement initiatives and contract services.

• Develop and maintain strong, positive relationships with the office leadership and staff

• Work with internal client groups to assess and resolve their office/facility-related needs. Ensure needs of local client group are being most effectively met

• Supervising all shared services staff

• Maintaining confidentiality of records and ensuring document destruction as necessary

• Managing off-site storage facilities and records management for all office locations

• Support other regional/shared services special projects and activities when assigned

• Support the implementation of office policies by setting up procedures and standards to guide the operation of the office

• Assist the OL with the budgeting process for shared services

• Manage third-party vendor contracted services as required

• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities

• Ensure all site management and operations practices comply with Stantec standards

• Primary contact for building property management – available on call 24/7 as needed

• Office Safety & Security – liaise with building property management regarding issues/concerns, i.e., building entrance doors, parking lot lighting, vandalism, etc., monitor interior security access system and cameras, and replace equipment as required, maintenance and control of visitor records and distribution of building access cards, office keys, etc.

• Maintain and create secured files and databases for Facilities and Health, Safety, Security and Environmental (HSSE), includes security system, access card system, maintenance requests, and reports

• Lead and assist with the onboarding of new employees, access cards, parking, and tours

• Communicate HSSE initiatives and support messaging in their area of responsibility.

• Participate in regional OSEC/JHSC conference calls.

• Complete worksite inspections for the Edmonton office

• Participate as a member of the Emergency Response Team; assist to provide a safe and secure working environment

• Participate in sustainability initiatives for office environment

• Collaborate with Social Committee to coordinate office social activities

• May be required to sit on internal committees as office management representative

• Other duties, as assigned

Qualifications

Your Capabilities and Credentials

• Strong leadership and team building skills

• Excellent interpersonal, communication and organizational skills

• Customer service centric approach to working with internal clients; superior client relationship management skills

• Computer proficiency with MS Office

• Proven clearly written and oral communication skills

• Detail oriented with the ability to handle multiple processes and prioritize tasks

• Enthusiastic demeanor, collaborative approach, and solutions oriented

• Proven critical thinking and problem-solving skills

• The ability to work well under pressure, and take initiative,

• A positive, proactive attitude, high-energy level, flexibility, dependability, and willingness to learn new skills and be a team player

Education and Experience

• Minimum 5 years progressive administrative experience in a professional setting

• Bachelor’s degree / administration diploma or equivalent experience

Typical office environment working primarily in the office with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Alberta-Edmonton

Organization : BC-1190 Shared Services-CA Edmonton AB

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : Nov 18, 2024, 11:16:12 AM

Req ID: 2400048O

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans