Finance and Administration Associate

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The Associate shall support engagement with in-house and external experts/organizations to promote GGGI’s CAID programs and activities. Where possible, the Associate will proactively liaise with staff across different Units, Departments, and Division to facilitate two-way communication and efficient business operations. This includes GGGI teams and staff in operational divisions, including country-based teams, as well as to a limited extent with external counterparts in government, research, academic, and other organizations with which GGGI collaborates.

DELIVERY 

  • Provide general management and administrative support to the CAID Unit
  • Maintain an internal project cycle management system to help establish new projects and monitor the delivery of ongoing projects
  • Monitor and maintain a database of CAID project development opportunities and partnerships
  • Support the development of logframes and establishment of budgets
  • Support financial and narrative reporting
  • Coordinate internally in the CAID unit to secure inputs and engagement on important corporate planning and reporting processes
  • Collaborate with other units and divisions of GGGI on identified joint activities to ensure integrated delivery as “One GGGI”
  • Coordinate communications with internal staff and external focal points, including organizing meetings and knowledge-sharing events like training and workshops, and support internal and external communication of CAID related achievements Support the organizing of internal and external meetings and events
  • Develop CAID communication materials for visibility – GGGI website, social media (e.g. brochures, postcards, newsletters etc.)
  • HR tasks – support the development of terms of references, publish recruitments, coordinate interviews, prepare contracts, and liaise onboarding activities
  • Procurement tasks – support the preparation of procurement plans, procurement requests
  • Finance tasks – support CAID budget preparation and management by setting-up budgets and keeping track of budget and people planners, generating financial reports for donor submission, and processing procurement/payment requests
  • Project development tasks – support the coordination of CAID project development processes with thematic leads and the Director of CAID.
  • In coordination with the Communication and Knowledge Sharing Unit, support the Publication Committee related to GGGI flagship publications and knowledge management. 
  • Other tasks as necessary

REQUIREMENTS  

QUALIFICATIONS 

  • Bachelor’s degree required, with areas of study in administration, economics, finance, public administration, or international relations, or other related fields of study. An advanced degree is an asset.
  • Preferably 3 years of experience in project financial management, procurement or administration roles
  • Excellent proficiency is required in Microsoft Office software. Familiarity with other design or IT tools is an asset.
  • Experience supporting administrative tasks and using Enterprise Resource Planning (ERP) or similar software platforms is highly desirable.
  • Verbal and written fluency in English is essential.
  • Ability to prepare financial reports in an organized and clear way.
  • Experience/knowledge of green growth, climate change and sustainable development is a plus.

Source: https://careers.gggi.org/vacancy/finance-and-administration-associate-581496.html

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