Finance Assistant

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Description

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OBJECTIVES OF THE PROGRAMME

The general objectives of the Accounts and Finance Management are to provide effective budget and finance support services to WHO programmes and administration as well as support the management of financial assets of the organization in the Africa Region in compliance with organization-wide policies and procedures.

DESCRIPTION OF DUTIES

Expenditure Batch Management:

Data Entry and Validation:

• Accurately and efficiently input expenditure data into the eEB system, meticulously verifying data integrity and ensuring strict adherence to WHO guidelines and internal control procedures. This includes identifying and correcting any data entry errors promptly. Batch Creation: Proactively create and prepare eEBs for both standard and non-standard expenditure requests, correctly assigning project, task, and award numbers, and ensuring all required supporting documentation is attached. Submission and Follow-up: completed eEBs, actively monitor their progress, and promptly follow up on pending approvals, addressing any discrepancies or errors that arise.

Financial Reconciliation and Compliance:

Reconciliation:

• Conduct regular reconciliations of eEB data with supporting documentation, proactively identifying and resolving any discrepancies or inconsistencies. Prepare concise reports detailing reconciliation findings and corrective actions taken. Compliance Monitoring: Maintain a high level of awareness of and strict adherence to all relevant WHO financial regulations, policies, internal control procedures, and audit recommendations throughout all aspects of eEB processing. Assist in following up on reconciling items (all AFRO region), and take corrective action, where required. Assist in following up on GL and bank balances (all AFRO Region) and liaise with concerned Budget Center to initiate corrective action, where applicable.

Travel Management and Imprest Support:

Travel Quality Assurance:

• Assist in the quality assurance review of Travel Requests (TRs) and Travel Claims (TCs), ensuring adherence to established policies and procedures, and liaising with relevant staff to resolve any issues. Travel Management Improvement: Proactively identify and report on recurring issues with travel claims and travel requests, proposing practical and effective improvements to policies, rules, procedures and regulations.

Imprest Quality Assurance:

• Assist in the review of imprest returns, identifying and reporting on recurring issues, and proposing solutions to improve processes and enhance capacity building among imprest account holders. Inconsultation with the Finance Officer, provide assistance and advice to finance staff in the field on reported imprest issues. Ensure appropriate filing of accounting documents and vouchers. IV. Other Duties: Other Assignments: Undertake other finance-related duties as assigned by the Finance Officer, contributing to the overall efficiency and effectiveness of the Accounts and Finance Management unit.”

REQUIRED QUALIFICATIONS

Education

• Essential: Completion of secondary school education or equivalent technical or commercial education.
• Desirable: Training in Accounts, Budget or Finance.

Experience

• Essential: A minimum of ten years of relevant work experience.
• Desirable: Experience in Accounts, Budget and Finance support positions in WHO or another UN agency. Experience in Oracle-based or other ERP systems.

Skills

• Excellent organizational and time management skills. Good analytical skills. Sound planning skills

Use of Language Skills

• Essential: Intermediate knowledge of English. Expert knowledge of French.
• Desirable: The above language requirements are interchangeable.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2408768

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