Grant Officer

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Job Description

Under the direct supervision of the Middle East Crisis Strategic Partnerships and Resources Mobilisation Delegate, the grant officer will lead on the grant coordination and compliance related to the execution of immunization and public health activities under the GAVI grant in all countries where activities are implemented in MENA, S/he will act as IFRC’s focal point for the GAVI grant in the MENA region, including coordinating communications and inputs across the IFRC secretariat and with host national societies in Palestine, Lebanon, Jordan, and any other countries identified as relevant during the program’s life cycle.

Job Duties and Responsibilities:

In close coordination with the MENA Immunization Delegate, IFRC HQ Senior Immunization Officer and the Gavi focal person, the officer will:

Ensure that relevant internal IFRC secretariat stakeholders and the Membership (HNSs) receiving or providing international assistance under Gavi are well aligned, coordinated, informed and engaged on processes and strategies, including setting and meeting implementation and reporting timelines.
Support country teams by monitoring the effective stewardship of the Gavi grant and monitor progress and performance towards deliverables, identify risks and inform relevant focal points of actions to be taken to mitigate risks.
Plan, convene and coordinate regular meetings with IFRC & country delegation teams, assigned focal persons from technical teams, finance, audit (if needed) and communication units to ensure collaborative review and shared understanding of Gavi grant.
Coordinate regional inputs linked to modifications and re-negotiations of agreements with the IFRC stakeholders and Gavi focal person.
Disseminate and provide oversight of the specific guidelines required for the management and implementation of the Gavi that specifically address internal/external reporting requirements and engagement with HNSs and IFRC country delegations.
Participate in evaluations, assessments, reviews and/or audits to ensure IFRC systems are properly taken into account and partner requirements are successfully met.
Provide support to the management of the Gavi grant, by organising and attending relevant meetings.
Ensure the Gavi monitoring and reporting frameworks, systems and tools are in place and efficiently and effectively used to channel regular and data management for timely, accurate and accountable information sharing

Job Duties and Responsibilities:

Document and promote the Gavi grant good practices, knowledge management and institutional learning around monitoring and evaluation approaches and advise on lessons learned, best practices and technical innovation to be included in IFRC plans and project designs.
Provide support to delegations, MENA regional Office and Geneva HQ in the drafting of internal/external messages and updates on the Gavi grant.
Coordinate inputs for the delivery of financial and narrative reporting meeting the donor requirements.
Travel to country delegations when required and based on a clear ToR.
Other tasks assigned by the Line manager.
Duties applicable to all staff
Actively work towards the achievement of the Federation Secretariat’s goals
Abide by and work in accordance with the Red Cross and Red Crescent principles
Perform any other work-related duties and responsibilities that may be assigned by the line manager

Education:

Degree in International Development, International Relations, Law or other relevant fields.

Experience:

Minimum of 3 years of experience in supporting the coordination of grants funded by multilateral and/or institutional partners at national/regional level for a national/international organisation.
Exposure to compliance requirements and partnership with multilateral institutions such as development banks (World Bank and/or regional ones), or specialised funds (e.g.: Global Fund, GAVI, GCF), or UN agencies, and/or EC/ECHO.
Proven track record in supporting the monitoring and execution of multilateral partnerships.
Experience in supporting managers in managing partners and resource development relations in a context of humanitarian and/or development programmes.

Knowledge, Skills and Languages:

Knowledge of multilateral and institutional funding landscapes, supporting humanitarian action and the attainment of the SDGs.
Experience in supporting the negotiation of funding agreements and to navigate complex funding mechanisms.
Experience in communicating with key programme stakeholders and successfully navigating multilateral partner decision-making processes, funding instruments and requirements.
Networking, communication and negotiation skills contributing to a client-focused culture. Ability to be proactive and persuasive.
Experience in identifying and articulating key issues, risks and priorities that need to be brought to the attention of senior management.
Proven ability of donor communications in regard to business development (drafting proposals) and delivering high quality reporting.
Results-oriented and demand-driven individual; strategic thinker.
Track record in producing high quality work within short deadlines and ability to make effective, timely decisions.
High degree of discretion, tact and sensitivity in dealing with internal and external clients and stakeholders at all levels.
Ability to work within a multi-cultural, multilingual, multidisciplinary environment.
Fluency in Microsoft office tools.
Ability and willingness to travel and stay in basic conditions.
Ability to travel up to 5% of her/his time, including travel to potentially adverse conditions and/or disaster zones.
Must be able and willing to travel to all MENA countries.