Human Resources Officer

Position description

Type of contract: Temporary Agent
Reference number: EUSPA/2025/AD/001
Grade/Function group: AD5
Place of employment1: Prague/Czech Republic
Deadline for applications: 25.02.2025 11:59 AM (GMT+2)
Contract duration (Y): 5
Possibility of renewal2: yes
Desired start date: As soon as possible
Possible reserve list valid until: 31.12.2025
Organisational department: Human Resources
Reporting to3: Head of Department/Team Leader
Level of security clearance4: CONFIDENTIEL UE/EU CONFIDENTIAL

1. EUSPA AND THE HIRING DEPARTMENT

The European Union Agency for the Space Programme (EUSPA) provides safe and secure European satellite navigation services, advances the commercialization of Galileo, the European Geostationary Navigation Overlay Service (EGNOS), and Copernicus data and services, engages in secure SATCOM (GOVSATCOM & IRIS²), and operates the Space Surveillance and Tracking (SST) Front Desk. Through these projects, EUSPA enhances European autonomy in space technologies, fosters innovation and creativity, supports European transport net and agriculture, all while contributing to the economic growth and health of the European Union.

EUSPA offers a diverse multicultural workplace that welcomes all applicants without distinction on any grounds of gender identity, race, ethnic or social origin, nationality, religion or belief, political or any other opinion, birth, disability, age, sexual orientation, marital status or other family situation. EUSPA wishes to employ competent talents and be representative of the diversity of the EU citizens and is committed to provide the best working conditions and benefits to its staff. For more information on the EUSPA and the EU Space Programme, click here.

The current vacancy is for an opportunity in the Human Resources Department, which proactively contributes to the fulfilment of the missions of the Agency by managing talent acquisition and development as well as personnel administration. The department develops, implements and enforces the Agency’s staff regulations and policies; ensures that relevant information on personnel is kept safe, up-to-date and readily accessible to management and staff; organises selection and recruitment processes; integrates new hires into the Agency and assists with the relocation and integration of their families into their new environments. The department also ensures effective performance management as well as professional development of the Agency’s staff and promotes ongoing social dialogue.

The position requires permanent relocation to the Agency’s headquarters in the heart of Europe – Prague – a location with excellent connections to numerous major European cities. The capital of the Czech Republic, in the banks of the Vltava River, is famous for its cultural life, renowned musical life, historic buildings, magical bridges, and recognised museums and monuments.

2. TASKS AND RESPONSIBILITIES

We are looking to recruit a Human Resources Officer to work in one of the following areas: HR operations or Talent acquisition and development. They will report to the Head of Department or one of the team leaders, depending on the team they will be assigned to.

The job holder will be entrusted with a sub-set of the following tasks and responsibilities depending on the area:

• Ensure the functioning of various operations/services for staff (e.g. management of staff members’ rights, payroll and relocation matters);
• Monitor and provide advice on various aspects related to staff contractual life cycle including performance management, reclassification process and contract management;
• Oversee the functioning of HR information systems such as recruiting software, remote interview software, tracking system, time-recording, SYSPER, internal databases and applications;
• Coordinate the selection and hiring processes for internal and external personnel and related activities such as employer branding;
• Design and implement the talent development activities and related services for staff;
• Identify HR trends and optimisation for various HR policies, processes and practices while ensuring compliance with applicable rules;
• Contribute to the development and implementation of personnel policies and policy instruments, procedures, templates, guidelines and manuals in alignment with the Agency’s strategic plan and for improvement of employee experience as well as the efficiency of HR department and Agency;
• Facilitate the data provision for strategic and periodical planning, analysis, monitoring and reporting on HR activities;
• Liaise with other teams and departments to ensure the execution of related corporate tasks, such as planning, reporting, administration, financial & budget management and risk management;
• Support the Agency management as needed and take on additional tasks as required in the interest of the service.

3. ELIGIBILITY CRITERIA

The selection procedure is open to applicants who satisfy the following eligibility criteria, on the closing date for application:

1. Have a level of education which corresponds to completed university studies5 of at least three years attested by a diploma;
2. Be a national of a Member State of the European Union, Iceland or Norway;
3. Be entitled to their full rights as citizen;
4. Have fulfilled any obligations imposed by the applicable laws concerning military service;
5. Meet the character requirements for the duties involved6;
6. Have a thorough knowledge of one of the languages of the European Union7 and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of his/her duties;
7. Be physically fit to perform the duties linked to the post8.

Temporary agents (2f) from EUSPA and other EU agencies are also invited to apply in accordance with the following EUSPA rules: https://www.euspa.europa.eu/sites/default/files/conditions_of_employment_of_temporary_staff_ta.pdf. The grade bracket applicable for internal and inter-agency mobility is AD5 – AD6.

4. SELECTION CRITERIA

All eligible applications, according to the afore-mentioned criteria, will be assessed against the requirements listed below solely based on the information provided by the candidates in their application.

The Selection Board responsible for this selection will determine the criteria to be assessed in the various phases of the selection procedure (assessment of the application forms, interview and written test) prior to being granted access to the names of the applicants.

When filling the online application, candidates are expected to clearly include elements that demonstrate how their profile matches the requirements below.

Professional experience and expertise:

1. Experience in the areas as listed above under 2. Tasks and responsibilities, preferably gained in an international environment;
2. A genuine interest in and good understanding of Human Resources;
3. Experience in a dynamic and complex multi-site environment and/or with technical or engineering professions/fields;
4. Experience in financial, procurement and contract management;
5. Excellent command of both written and spoken English.

Required competencies:

6. Motivation for the post;
7. Effective communication;
8. Ability to listen, facilitate and influence to be effective in gaining the cooperation and collaboration of internal clients and other team members;
9. Excellent planning and organisational skills;
10. Ability to work under pressure on different tasks and a resourceful mindset;
11. High sense of discretion and confidentiality.

5. SELECTION PROCEDURE

The current vacancy aims to establish a reserve list.

A comprehensive description of the selection process is available here.

Indicative date for the interview and written test: March/April 2025. The date might be modified depending on the availability of the Selection Board members.

Candidates are strictly forbidden to make any contact with the Selection Board members, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.

Any questions regarding the selection procedure should be addressed only to: [email protected].

In addition, candidates having any personal relationship within the EUSPA shall declare such situation to [email protected].

6. APPLICATION PROCEDURE

To apply for this position, candidates need to create an account by registering via the EUSPA e-recruitment tool.

Only applications submitted via the e-recruitment tool will be accepted. Applications sent via email or post will not be taken into consideration.

Multiple applications received for the same position via different accounts will lead to the exclusion of the applicant from the selection procedure.

Important: the information provided by candidates in their online application constitutes the solely basis for the assessment of the eligibility and selection criteria. Therefore, they are invited to carefully read the requirements and to provide the relevant information in such detail that would allow this assessment. Particular attention should be paid to information on the education and professional experience, in particular exact dates, description of responsibilities and duties carried out. It is the candidate’s responsibility to ensure accurate and elaborate completion of the application form and avoidance of unclarities and typos.

All sections of the application should be completed in English in order to facilitate the selection procedure.

In order to be considered, applications must be received by the closing date indicated in the vacancy notice.

Candidates are advised to submit the application well ahead of the deadline in order to avoid potential problems during the final days before the closing date of applications’ submissions. The Agency cannot be held responsible for any last-minute malfunctioning of the e-recruitment tool due to heavy traffic on the website.

Application instructions

Please be sure to indicate you saw this position on hiringnearme.org