IT Portfolio Coordinator – Hybrid (Atlanta, GA)

No other company in our industry is supercharging the way they work and serve their clients like OneDigital. Fresh thinking has always been the core of OneDigital’s vision and growth strategy. It’s how we stand out in our industry, it’s how we stay competitive and resilient in a changing world. Most importantly, our innovative approach is helping more people do their best work and live their best lives. Innovation fuels our employee experience by making it easier to do your best work anytime, anywhere and from any device. And our tech-based products for clients are a game changer in our industry. If you thrive on change and innovation, OneDigital is the career choice for you.

Our Newest Opportunity:

Job Overview

At OneDigital, the IT Portfolio Coordinator plays a vital role in supporting the delivery and governance of IT projects and initiatives by coordinating portfolio activities across the IT organization. This position provides administrative and analytical support to the IT Strategy & Governance team, ensuring consistent execution of intake, prioritization, and reporting processes. The Portfolio Coordinator helps maintain visibility into the project portfolio, including project status, resource capacity planning, and alignment to strategic objectives through the maintenance of related dashboards and reporting. This individual works closely with the IT PMO, Infrastructure, Business Solutions, Finance, and Vendor Management teams to support operational excellence. Responsibilities include assisting with project intake activities, tracking and reporting on portfolio performance, supporting project capitalization in partnership with Finance, and coordinating with the Vendor Management team to monitor vendor contracts, renewals, onboarding, and alignment with project and portfolio needs.

Principal Accountabilities

• Support the day-to-day operations of the IT project portfolio, including data entry, status updates, and coordination/reporting across multiple teams.
• Maintain and update portfolio tracking tools such as Smartsheet, ensuring accurate and current records, timelines, and status across all projects.
• Assist in coordinating project intake and prioritization processes, including scheduling reviews, preparing documentation, and facilitating scoring activities.
• Track project milestones and key deliverables to support status reporting and risk management across the portfolio.
• Prepare and distribute recurring dashboards and reports to IT leadership and stakeholders, ensuring visibility into portfolio health and progress.
• Coordinate IT governance meetings and portfolio reviews by managing agendas, preparing materials, capturing decisions, and tracking follow-up actions.
• Collaborate with Finance to support project capitalization activities, including time tracking validation, CapEx/OpEx categorization, and budgeting alignment.
• Partner with Project Managers to validate and standardize project data, documentation, and status updates.
• Assist in maintaining and improving PMO templates and portfolio documentation standards to support consistency and efficiency.
• Support tracking of KPIs related to project performance, resource utilization, and delivery timelines.
• Work with the Vendor Management team to monitor and track vendor contracts, renewals, SOWs, and onboarding related to portfolio activities.
• Help coordinate communications related to portfolio processes, governance updates, and tool changes to drive awareness and adoption.
• Assist in identifying and escalating portfolio-level risks, interdependencies, and conflicts for resolution.
• Provide general administrative support for the IT Strategy & Governance team as needed.

Preferred Qualifications and Experience

• Bachelor’s degree in Business, Information Technology, or a related field preferred.
• 2–4 years of experience supporting IT project, program, or portfolio management functions.
• Familiarity with project and portfolio management tools such as Smartsheet, Azure DevOps (ADO), or similar platforms.
• Understanding of project management methodologies including Agile and Waterfall.
• Working knowledge of the Information Technology Infrastructure Library (ITIL) framework is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Outlook.
• Strong organizational skills with keen attention to detail and the ability to manage multiple priorities.
• Ability to quickly learn new tools and systems and adapt to changing environments.
• Effective written and verbal communication skills with the ability to engage across technical and non-technical teams.
• Comfortable working both independently and collaboratively with cross-functional stakeholders.
• Experience supporting vendor or contract tracking processes is a plus.
• A proactive and enthusiastic approach to problem-solving and continuous improvement.

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

To learn more, visit: www.onedigital.com/careers

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francsico

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

Thank you for your interest in joining the OneDigital team!

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