Manager, Finance and Administration

Job title:

Manager, Finance and Administration

Company

Ontario Tech University

Job description

Manager, Finance and AdministrationTracking Code: req1531Faculty/Department: Office of the ProvostNumber of Positions: 1Appointment Type: Full-Time Continuing,Hours of Work: 35 hours per weekSalary Range: Level 10 – Annual Hiring Salary, $86,176, with annual step progression in accordance with the .Posting Date: March 26, 2025Closing Date: April 8, 2025 (7:00 pm EST)Job SummaryThe Manager, Finance and Administration, as part of the Planning Office within the Provost portfolio, manages various units’ financial and reporting operations including the Deputy Provost’s portfolio.Reporting to the AVP, Planning & Strategic Analysis, this position contributes to the planning, development, and implementation of sustainable financial management, reporting, and process improvement practices across the Provost’s portfolio and the units within it The Manager is part of a centralized team within the Provost portfolio that collaborates with unit leads and team members to coordinate and support integrated budget and financial operations and reporting requirements. This position also works closely with other university offices, shared service areas, and external agencies to ensure compliance with grant and contractual obligations are met and facilitate the effective and timely delivery of reports that impact services to students.Duties and ResponsibilitiesManagement and Administration:Provides leadership for coordinating and consistently delivering financial support and services for the Provost and Deputy Provost portfolios. This includes:

• Supervising support staff assisting with the financial operations through effective
• Hiring, supervision, performance review and development, and ongoing coaching and mentoring
• Leading the development of budget and forecast processes
• Contributing to the development of a comprehensive set of procedures and protocols to promote continuous improvement by developing, generating and communicating multiple reports that track the use of Deputy Provost services and resources, elicit feedback and integrate various data sources
• Coordinates EPAF and ATS submissions, approvals and postings.
• Coordinate and facilitate limited-term contract and work-study students, including University Works

Financial Planning & Analysis:Plans and manages the development, implementation, and assessment of coherent financial processes and procedures to ensure the effective, efficient, and timely administration of approved budgets within the Provost and Deputy Provost portfolio, including:

• Facilitating the development, calendarization, forecasting, financial analysis, and expense management of the various budgets, funds, and grants in collaboration with budget holders
• Responsible for the preparation, presentation for approval, and submission of all financial reporting related to grants, donations, and other sources of funding
• Providing ongoing assistance and support to unit budget holders to assist them in managing individual budgets and grants (e.g., the financial conditions of grants)
• Liaising with administrative staff in the Shared Student Service areas at Durham College to support the shared services’ budgets
• Liaising with Finance and other service units to ensure ongoing compliance with university policies and procedures
• Assisting with the development of long-term budget planning and forecasts, including assessing priorities, preparing financial models and options, assessing salary and capital implications, identifying potential risks, and preparing business plans
• Advising on the availability of funds to inform decision-making on new initiatives
• Assisting with the development and implementation of effective and efficient internal financial controls and procedures to guide unit programs and services
• Reviewing and updating processes and resources as needed to inform unit staff and shared services colleagues on changes to financial policies and procedures at the university
• Conduct internal audits to ensure compliance and provide support and training as needed

Contract Administration:Manages the financial administration, preparation, execution, and reporting on grants, contracts, and agreements that are established between service units and external agencies by:

• Ensuring compliance with the terms and conditions of established agreements and memoranda of understanding with the Ontario Tech Student Union (i.e., Student Association Policy and Operating Agreement, Student Centre Agreement, CRWC Agreement, and agreements with the OTSU concerning the use of Ontario Tech space), including processing billings and invoices, and tracking expenditures and reporting requirements
• Ensuring compliance with the terms and conditions of Ministry grants (i.e., the Accessibility Fund for Students with Disabilities, the Interpreter’s Grant, the First-Generation Project, the Postsecondary Fund for Aboriginal Learners, and other special-purpose funds that are awarded from time to time), including tracking eligible expenditures, monitoring the budgets, and facilitating the timely development and submission of financial and narrative reports within established deadlines
• Monitoring the delivery of services by Durham College through established Service Level Agreements by tracking shared service budgets and facilitating the review of quarterly reports
• Administration of the preparation, review, execution, and reporting on various other grants, contracts, and agreements (software licenses, service providers, research grants), including facilitating legal reviews and revisions, assisting with planning, expediting their execution with the appropriate signing authorities, tracking change and termination notices, and facilitating the timely development and submission of financial and narrative reports within established deadlines
• Maintaining files for audit purposes, including original contracts, amendments, correspondence, payment schedules, and reporting deadlines
• Facilitating the administration of Requests for Proposal processes

Education:

• 4 year Bachelor’s degree in business administration, accounting, commerce, or a related field or equivalent education and experience
• One of the following professional accounting designations, CA, CGA, CMA, or CPA – or working toward designation is an asset
• A combination of education and experience may be considered

• Verification of Academic credentials may be required

Experience:

• Three to five or more years of related experience
• Demonstrated success in budgeting, financial analysis, and project management within a post-secondary environment
• Demonstrated strong analytical and problem-solving skills

Knowledge:

• Experienced financial planner with a track record for effectively managing budget and contract issues
• Advanced knowledge of Excel and data visualization software e.g. Power BI, Tableau, Cognos
• Excellent communication skills and a demonstrated ability to interact at all levels within the organization
• Effective organizational skills to develop priorities and meet a range of deadlines and deliverables
• Demonstrated problem-solving and analytical skills, demonstrating an ability to develop solutions to complex issues
• Demonstrated success in supervising staff and overseeing continuous improvement initiatives within a post-secondary environment
• Knowledge of Banner, ATS, FAST or other CMS and financial system an asset

Skills:

• Project management skills to automate data collection/financial reporting process
• Excellent communication skills and a demonstrated ability to interact at all levels within the organization
• Effective organizational skills to develop priorities and meet a range of deadlines and deliverables
• Demonstrated problem-solving and analytical skills, demonstrating an ability to develop solutions to complex issues
• Demonstrated success in supervising staff and overseeing continuous improvement initiatives within a post-secondary environment

How to Apply:Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until April 8, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.If you require accommodation, please contact , Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s .The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.Job Location: Oshawa, Ontario, CanadaExpected Start Date: 4/21/2025

Expected salary

$86176 per year

Location

Oshawa, ON

Job date

Fri, 28 Mar 2025 02:27:30 GMT

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