Medical Education Committee Assistant

Job title:

Medical Education Committee Assistant

Company

Dalhousie University

Job description

The Department of Family Medicine strives to provide leadership by advancing the discipline of family medicine through education and research in primary health care, teaching family medicine residents and medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the Medical Education and Enhanced Skills Coordinator and the Medical Education Manager, the Medical Education Committee Assistant will provide administrative support for the Education Program Committees in the Postgraduate and Undergraduate programs for the Department of Family Medicine, as well as support to the Chairs of the Program Committees and Sub-Committees.
Key Responsibilities

• Respond to a high volume of committee related inquiries, problems and requests by email, phone and in-person. Serve as a primary resource regarding committee Terms of References, policies and procedures.
• Schedule committee meetings. Book rooms, arrange and assist with distributed meeting technology. Draft agendas, prepare and distribute meeting packages and materials. Record, prepare and distribute minutes. Identify, follow-up and manage action items for committees as required.
• Support committee related activities including maintaining electronic and paper copies of meeting materials; updating and distributing pertinent documents and committee reference material; and assisting with Problem-Based Small Group Learning registrations and payments.
• Participate in the planning and organization of various program events and aspects of various special events.
• Manage and facilitate resident project submission and evaluation and provide support to resident project activities.
• Provide general administrative support to the Education Unit as well as back-up support for Department administrative staff for break/lunch/vacation coverage as required, including rotating reception coverage.

NoteAs many events or meetings happen outside of the regular work hours, flexibility in regards to working hours, with advance notice, is required. Scheduling and compensation will be in accordance with the collective agreement.The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications

• Business/Office Administration diploma plus approximately three to five years relevant work experience (or equivalent combination of training and experience).
• Previous experience supporting committees including minute taking skills.
• Demonstrated time management, analytical and organizational skills.
• Proven strong interpersonal and communication (verbal and written) skills.
• Demonstrated strong computer skills, including webinar and online conferencing systems, email management and MS Office suite (Excel, Word, Access) as well as demonstrated ability to learn new programs.

Assets

• Previous experience with or knowledge of Brightspace, DalMedix, One45, hospital IT systems and/or Dalhousie Medical School.

Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:– Self-Awareness & Professionalism
– Respect & Inclusion
– Adaptability
– Knowledge & Thinking Skills
– Communication
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitPosting Detail InformationNumber of Vacancies One (1)
Open Date 10/02/2024
Close Date 10/09/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Expected salary

Location

Halifax, NS

Job date

Thu, 03 Oct 2024 22:28:13 GMT

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