Operations Support Manager – CAR
War Child is looking for an Operations Support Manager (OSM) to oversee financial management, administration, logistics, human resources, and ICT in the Central African Republic. Reporting to the Country Director, the OSM ensures these functions are effective, efficient, and compliant with War Child Alliance (WCA) policies and procedures. Key responsibilities include accounting, budgeting, forecasting, reporting, cash management, and operational support, with a focus on maintaining integrity and rigor to support projects and core capacities in the Central African Republic.
The OSM plays a key role in supporting program teams in proposal development, focusing on budgeting. They are responsible for producing timely and high-quality internal and external financial and administrative reports, monitoring finances, and planning and executing administrative functions. The role also involves working closely with auditors, building the capacity of local implementing partners, and supporting logistical operations.
As a member of the Country Management Team (CMT), the OSM collaborates with staff at headquarters, regional offices, and partners to ensure efficient support functions in the Central African Republic. The OSM supervises the Finance Officer, Logistic Officer, and Admin/HR Officer and actively participates in relevant forums related to their work.
Your Mission:
- Annual and Project Budgeting and Budget Monitoring
- Ensures development and updating of the Master and Coordination budget of WCA in Central African Republic.
- Ensures the preparation of budgets for any new project proposal
- Ensures budget adjustments
- Ensures periodic monitoring and proper management of budgets
- Communicates any deviations between budget and actual to the relevant staff and CMT for decision making.
- Reviews and communicates Budget vs Actuals (BVAs) with the responsible staff members for timely decision making.
2. Financial Management and Reporting
- Ensures proper and timely accounting for funds.
- Manages the transfer of funds from National office to the field offices and proper reporting on the funds received by the field offices.
- Keeps track and verifies WCA in Central African Republic’s bank accounts and bank reconciliations
- Oversees the month end closure process for Central African Republic financials
- Ensure Complete and Accurate posting of all transactions in the financial system on a monthly basis
- Manages the monthly money requests of the WCA mission in Central African Republic ensuring adequate liquidity for continuous operations.
- Ensures timely external financial reporting according to donor procedures and guidelines.
- Manages timely internal reporting (4M, 8M, 12M) according to WCA procedures
- Prepares and coordinates both internal and external audits and ensures all queries and recommendations are followed up and implemented.
3. Procurement and Logistics management
- Develops, updates and ensures proper utilization of the procurement thresholds and authorization matrix in WCA in Central African Republic.
- Ensures that logistics and purchasing policies are up to date, implemented and respected within WCA in Central African Republic
- A member of the tendering committee and works to ensure all tendering processes are followed.
- Responsible for ensuring WCA mission in Central African Republic has Framework Agreements with suppliers and that the Framework agreements are updated.
- Oversees the updating of the inventory file of all WCA assets in Central African Republic to keep it as current as possible
- Ensures the creation of any new equipment in the UNIT4 system in conjunction with the regional team and HO.
- Review all suppliers and consultants’ contracts.
- Tracks all assets (motor vehicles, motorcycles, generators and other assets) depreciation in UNIT 4.
- Ensures that there is a proper system in place to track the purchase, storage and utilization of WCA supplies.
- Ensure logistical reports are developed and presented as and when required for both internal and external use.
- Ensure adequate logistical support to all field offices in WCA in Central African Republic.
- Ensures that all fleet that WCA in Central African Republic has, are well managed and used in accordance with fleet policies and procedures of the organization.
- Participate in all the relevant meetings for Logistics both in country and at either HO or regional
4. Administrative and Human Resources Management
- Ensures the proper implementation of administrative policies and HR guidelines.
- Ensures that WCA’s administrative policies and HR guidelines comply with the legislation in force in Central African Republic, and alerts on possible incompatibilities
- Reviews the payroll monthly for compliancy, accuracy and completeness
- Ensure all Staff Timesheets are completed and duly approved by the last date of the month
- Review all regular and daily national staff contracts
- Ensures that payroll taxes and statutory contributions are properly prepared and paid on time.
- Actively participates in the recruitment process of new staff
- In collaboration with the CMT and staff representative, ensure staff wellbeing is effected.
- Ensures that the residency documents of expatriate staff are valid at all times.
- Ensures that WCA in Central African Republic’s registration, taxation, reporting requirements and legal matters that affect the organization are up to date and any changes communicated on time.
- Focal point for all legal matters affecting the organization
5. Partner monitoring and Capacity building
- Actively participates in partner evaluations prior to the partners being funded by WCA.
- Develops the contracts for implementing partners
- Organizes and ensures capacity building of partners in areas of financial management, logistics and administration
- Ensures compliance, support visits and spot checks are carried out by the support team to see to it that partners are following donor rules and regulations and the contract signed with WCA.
- Review and approves partners’ financial reports.
- Ensures the partners are in compliance with WCA’s integrity Framework.
6. Networking:
- Participate in WCA (Finance, Logistics and Administration-HR) and Donor Support Meetings
- Ensure WCA’s participation in meetings of different clusters (Administrator Forum, Logistics Cluster,)
- Maintain contact with counsel, and government focal points
Your Profile:
- University degree from an accredited academic institution in Accounting, Finance or Business Administration. Post Graduate level education in the same field is preferred.
- At least five (5) years of relevant experience in a similar role. International experience in hardship area is an advantage.
- Experience in working Accounting Packages including UNIT-4, AGRESSO, etc
- Demonstrated financial management and budgeting skills.
- Experience in overseeing office operations.
- Strong analytical skills to identify operational risks and ability to solve operational problems.
- Capacity building capabilities in order to roll out policies, procedures and guidelines, conveying complex concepts in a simple and understandable manner.
- Experience working for an INGO.
- A critical and logical thinker helping to identify underlying principles, reasons, or facts.
- Ability to effectively communicate in French & English
- Proficiency in computer skills, especially in MS Office (Excel, Outlook, Word, PowerPoint, Teams etc.).
- Proficiency in ERP utilization, function and analysis
What We Offer:
- Contract Type: This position is offered on an initial 12-month contract basis with the potential for extension.
- Location : Central Africa Republic . Applicants must already reside in CAR and hold a valid work permit for that country. Please note, we do not provide relocation support or facilitate relocation.
- Professional Development: Opportunities for capacity building and growth, both within the role and through War Child’s broader network.
- Meaningful Impact: The chance to make a tangible difference in the lives of children and families affected by conflict, contributing to long-term, sustainable change.
- Equal Opportunities: War Child is an inclusive employer committed to diversity and inclusion, respecting all individuals regardless of age, gender, religion, ethnicity, nationality, or physical ability.
- Workplace Culture: War Child is dedicated to fostering a diverse, inclusive, and respectful workplace that prioritizes safety and fairness for all individuals. We strictly prohibit any form of discrimination, harassment, retaliation, or bullying within our organization
Why You Should Apply
- Make a Real Impact: Your work will directly contribute to providing quality education to children who need it most, creating lasting change in their lives.
- Career Growth: Join a dynamic organization that values your professional development and offers opportunities for learning, growth, and innovation.
- Global Reach: Play a key role in scaling a ground-breaking programme that operates in multiple conflict-affected regions around the world.
- Collaborative and Mission-Driven: Work alongside passionate colleagues and partners united in a mission to protect children and help them thrive despite adversity**.**
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Safeguarding
- War Child is committed to humanitarian values, standards and norms and we expect the same from job applicants. War Child is especially committed to safeguarding the children and youth we support and doesn’t tolerate any form of abuse. Because we want to prevent and deter any actions that place children and youth at risk, conduct references are an important part of our recruitment procedure. As part of the selection process, War Child will request standardized references in accordance with the Inter-Agency Misconduct Disclosure Scheme and a recent Criminal Records statement.
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Equal opportunity
- War Child has a dream that every child lives in peace – no matter who or where they are. That’s why we pride ourselves on being an equal opportunity employer. We promote diversity and belonging in everything we do and select our potential new colleagues without regard to gender, race, colour, religion, nationality, disability, age or sexual orientation.
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Application process
- To ensure that we spend as much of our resources on the support of children and youth, War Child needs to operate as efficiently as possible. This means we can only process job applications received through our websites.
- If we appoint a suitable candidate before the given closing date, the vacancy will be removed from our websites. In this case, any responses received after removal will not be processed. Sometimes the closing date of a vacancy is extended. If so, and you have not yet heard from us, your application will remain active.
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How to apply
How to Apply
Qualified candidates are encouraged to submit their applications by December 19, 2024. We are reviewing submissions on a rolling basis, so early applications are strongly recommended.
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By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established.
War Child is an international organisation, and we are committed to be a diverse and inclusive employer, placing human and child rights at the centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, color, ethnicity, religion, culture, sexual orientation, disability etc.
The safety of children and youth is a paramount and essential to War Child’s work. War Child has a zero tolerance policy towards any form of abuse. To prevent placing children and youth at any risk this subject is addressed in our recruitment and selection procedures. Moreover, the accepted candidates will be required to state their commitment/ intent to be aware, consider and adhere to the minimum standards applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter, Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief and IASC Six Core Principles Relating to Sexual Exploitation and Abuse.
Disclaimer
- Only applications received via our website are processed.
- If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
- It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain active.
About War Child:
The War Child Alliance is an international non-governmental organization committed to providing psychosocial support, child protection, youth empowerment programming and quality education to the children affected by armed conflict. We implement evidence-based interventions to empower key stakeholders—including governments, educators, caregivers, and communities—to foster children’s wellbeing, education, and self-determination. War Child has a presence in 19 countries: Jordan, Lebanon, the occupied Palestinian territory, Syria, Iraq, Yemen, Afghanistan, Colombia, Burundi, DR Congo, the Central African Republic, South Sudan, Uganda, Ukraine, Germany, Sweden, The Netherlands, United Kingdom and the United States of America.
Learn more about War Child and our programmes https://www.warchild.net/