Part-Time Administrative Assistant, Catering, IU Dining and Hospitality

Department

IU BLOOMINGTON HOSPITALITY (BA-HSPY-IUBLA)

Department Information

Indiana University (IU) Dining and Hospitality embraces and expands Indiana University’s core values of education, innovation, and tradition which embody the true spirit of Hoosier hospitality. IU Hospitality infuses Indiana University’s beautiful campus with vibrant life, creating a home away from home for visitors and the IU community alike. From our space in the Indiana Memorial Union, hospitality staff serve thousands of guests each year through professional dining and retail operations and catered events, conferences, and celebrations, keeping our spaces clean, our food tasty, and our customers happy. IU Dining and Hospitality provides a dynamic work environment with a variety of events, from weddings, private events, fine dining, and casual.

Please visit the IU Catering website for more information.

Job Summary

• Prepares reports, spreadsheets, and operational documents as needed by management
• Provides general administrative support including correspondence, filing, data entry, and record maintenance
• Attends meetings and takes notes or provides updates on behalf of management when needed
• Maintains standards, ensuring consistent presentation, aesthetics of setting, and quality of guest service
• Takes initiative on large or long-term administrative projects, such as developing tools and systems to improve efficiency (for example, creating automated spreadsheets or organizing reference materials)
• Coordinates with multiple teams (e.g., kitchen, front-of-house, and leadership) to create production lists, meal counts, and other operational resources

Qualifications

EDUCATION

Required

• General knowledge at the high school level

WORK EXPERIENCE

Preferred

• 1 year of administrative or office experience

SKILLS

Required

• Ability and enthusiasm to work on a team
• Positive attitude with a willingness to learn
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and basic data management
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to handle confidential information with professionalism
• Proactive, resourceful, and ability to balance multiple priorities in a fast-paced environment

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to move items weighing up to 25 pounds. The person in this role must be able to perform the essential functions with or without an accommodation.

Advertised Salary

$13.25 per hour

Work Hours

Monday – Friday with a minimum of 10 hours per week.

Position is capped at 29 hours per week.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana University’s Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support

Telephone: 812-856-1234

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