Payroll Assistant

Under the overall supervision of a Manager of Bangkok Shared Service Centre (BSSC) and the day-to-day guidance of a Payroll Officer / Payroll Senior Officer, the Payroll Assistants support the provision of payroll services in the BSSC and ensure high quality, accuracy and consistency of work. The Payroll Assistants promote a client-oriented approach consistent with UNOPS rules and regulations.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS is committed to achieving a truly diverse workforce

 Functional Responsibilities:

• Summary of Key Functions:
• Process UNOPS payroll accurately and on time
• Attend to payroll related queries and resolve payroll-related issues
• Knowledge building and knowledge sharing

Process UNOPS payroll accurately and on time:

• Process and maintain UNOPS personnel payroll information, including new hires, terminations, and changes in pay and deductions, payment instructions.
• Calculate and process personnel pay, including earnings and deductions.
• Maintain and update payroll records and databases.
• Archive payroll supporting documents properly.
• Reconcile and balance payroll accounts.
• Keep abreast of changes of UN/UNOPS payroll policies and rules.
• Collaborate with payroll stakeholders to ensure payroll process in compliance with  UNOPS regulations and rules

Response payroll related queries/requests and resolve payroll-related issues:

• Attend to payroll related queries timely and accurately and ensure responses to queries conform to the provisions and rules and regulations of UNOPS.
• Investigate erroneous entitlements and takes appropriate corrective actions.
• Make adjustments timely to counteract previous mistakes and get payroll back in balance.
• Maximize the use of technology to keep the projects/clients informed of their payroll elements and changes thereto, communicate with local offices regarding missing documentation or any other issues related to discrepancies between their entitlements and claims.
• Provide payroll reports to the stakeholders in compliance with the UNOPS  Financial Rules and Regulations.
• Support relevant coordination with the internal stakeholders and/or ad-hoc payroll adjustment process in align with the monthly payroll account reconciliation.
• Coordinate with internal stakeholders to ensure quality administration and process of payroll.

Support in facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participate in the trainings for the operations/ projects personnel on Payroll.
• Contribute to knowledge networks and communities of practice.
• Perform testing for the accuracy of the implementation and/or system enhancement.

Impact of Results :

• The key results have an impact on the overall execution of the UNOPS financial services.  Accurate entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.

 Education/Experience/Language requirements:

Education:

• Completion of Secondary education is required.
• A first-level university degree (e.g. Bachelor) or an advanced university degree (e..g Masters) degree may substitute some of the required years of work experience.

Experience: 

• With a high school diploma, a minimum of 4 years of experience in supporting a payroll, accounting and/or HR administration is required.
• Experience in the usage of computers and office software packages (such as MS Office, G-Suite) and experience in handling web-based management systems is desirable.

Language Requirements:

• Fluency in written and oral English required.
• Knowledge of the second UN working language is desirable.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=29295#1