Program Manager

Position description

Since 1961, WPI has championed the principles of a free press through its prestigious fellowship program for international journalists and its annual New Horizons Journalism Conference in Sofia, Bulgaria. WPI provides a platform for global journalists to explore U.S. media, politics, and society, offering unparalleled access to top-tier institutions, policymakers, and thought leaders.

Position Summary

WPI is seeking a part-time Program Manager with a strong background in journalism and event planning to oversee key aspects of its 9-week US fellowship program and annual Bulgarian conference. This individual will also bring a deep understanding of international relations, facilitating cross-cultural exchanges and managing high-level engagements with influential leaders and institutions. The ideal candidate is highly organized, thrives in a dynamic environment, and excels at managing sensitive communications with professionalism and discretion.

Key Responsibilities

Program Coordination & Event Planning

• Assist in planning the complex schedules for WPI’s nine-week fellowship program, including organizing meetings with media leaders, policymakers, and cultural influencers across the U.S.
• Help coordinate WPI’s annual New Horizons Journalism Conference, including speaker recruitment, agenda development, and event logistics.
• Oversee event promotion, including creating marketing materials, coordinating media outreach, and ensuring high attendance at public forums and workshops.

International Relations & Engagement

• Facilitate cross-cultural dialogue and collaboration among fellows, alumni, and international partners.
• Serve as a liaison between WPI and global stakeholders, fostering relationships built on trust and cultural sensitivity.
• Manage communications with high-level individuals and institutions, ensuring professionalism and discretion in all interactions.

On-Site Program Support

• Be present for key program activities in Minnesota, supporting fellows during meetings and events.
• Capture program highlights through documentation and photography for marketing and reporting purposes.
• Coordinate with host families, venue staff, and other local partners to ensure smooth operations.

Qualifications

• Required:
  • Strong background in journalism, communications, or event planning.
  • Proven experience managing high-profile events and coordinating complex schedules.
  • Proficiency in digital marketing, social media management, and email communication platforms.
  • Demonstrated ability to work with diverse cultural groups and maintain professionalism in high-stakes situations.
• Preferred:
  • Familiarity with international relations or cross-cultural program management.
  • Based in the Minneapolis/St. Paul area for in-person program support.
  • Previous experience in nonprofit or educational organizations.
  • Availability for program assistance and travel during U.S. fellowship program in September and October

Key Attributes

• Exceptional organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Diplomacy, discretion, and cultural sensitivity in all professional interactions.
• Creative problem-solver with a keen eye for detail and adaptability in fast-paced environments.

Why Join WPI?

• Collaborate with a globally respected organization with a 60-year legacy of advancing free press principles.
• Work at the intersection of journalism, international relations, and cultural exchange, creating lasting global impact.
• Build meaningful relationships with leaders, journalists, and policymakers worldwide.

Application instructions

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