Purchasing Clerk

Job title:

Purchasing Clerk

Company

Thompson Rivers University

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Current OpportunitiesAttention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsPurchasing Clerk – (00377.11)Share this job as a link in your status update to LinkedIn.Application RestrictionsOpen to both Internal and externalJob TypeSupport Staff (CUPE)Posting In effect from20/9/2024Closing Application Date7/10/2024Closing date for internal CUPE applicants7/10/2024Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the “closing date for internal CUPE applicants” will be considered alongside external applicants.Full/Part TimeFull TimeSupport TypeAuxiliary (Over 4 Months)Anticipated Start Date14/10/2024Position End Date (If Applicable)25/4/2025The Hours of work are subject to change depending upon departmental requirementsScheduleThe hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pmSchedule DescriptionDUTIESThis position will provide a wide range of administrative and secretarial services for the Purchasing Department. Responsibilities will include recording, posting, and providing administrative support on competitive bids; checking, verifying, and monitoring TRU’s P-Card, Fuel card, and Expense Claim policy compliance; maintaining all relevant department files and providing any other required secretarial support services.MAJOR DUTIES & RESPONSIBILITIES * Performs data entry functions to generate purchase orders on a computerized accounting system, making amendments/changes.

• Provides a wide range of administration and secretarial services for the Department. Word processing a variety of documents such as general correspondence, electronic data entry, evaluation summaries for competitive bids, and meeting minutes.
• Checks, verifies, and monitors TRU’s P-Card, Fuel card, and Expense claim policy compliance.
• Liaise/follow-up with TRU departments/staff regarding policy compliance.
• Records bid numbers, and prepares physical/electronic competitive bid files.
• Coordinates audit of expense claims and monthly P-card statements for TRU policy compliance.
• Assists in expediting outstanding orders.
• Compiles data and prepares purchasing statistics and summary reports.
• Provides necessary administrative support and training for TRU’s P-Card and Fuel card users.
• Maintain relevant files and records.
• Collects, sorts, and distributes departmental mail.

REPORTS TO
Director, Supply Chain ManagementQUALIFICATIONSEDUCATION:

• 2 year Business Diploma or equivalent

EXPERIENCE:

• Three (3) years’ related experience including one (1) year experience providing administrative assistance on competitive bids (RFP, RFB, Tenders, etc), and one (1) year policy compliance review experience

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to perform word processing at 60 wpm
• Ability to deal courteously and tactfully with others
• Ability to communicate effectively both verbally and in writing
• Ability to operate related equipment
• Working knowledge of Microsoft Office

WORKING CONDITIONS

• Sitting at a desk for long periods of time
• General office conditions
• Ability to lift weights up to 10 kg

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.Pay Band$29.21 – $32.45 ( CUPE Grade 07 (90% – 100%) )Salary ratePlease Note: This position may be subject to a 90% salary for the first 560 hours of employment.LocationKamloops, BC CA (Primary)# of Hires Needed1Organizational UnitThompson Rivers University -> Finance -> PurchasingDiversity and Inclusion Commitment:Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.

Expected salary

Location

Kamloops, BC

Job date

Sun, 22 Sep 2024 07:49:52 GMT

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