Reception & Administration Coordinator

Crozier is part of Iron Mountain Incorporated, the global leader in innovative storage and information management services., storing and protecting billions of valued assets, including critical business information, highly sensitive data and cultural and historical artefacts. The infrastructure of Iron Mountain uniquely positions Crozier to handle diverse and non-traditional collections. 3D scanning, digitization and bespoke archival solutions are some of the specific services Crozier provides.

At Crozier we believe that art has the power to change our lives and the world for the better; how art gets there – from museums across the world to regional art galleries to the intimacy of someone’s home – matters to us. If you share this belief, please join us in our mission to be the primary service provider for the people and entities responsible for the care, movement and long-term preservation of art and culture.

JOB SUMMARY

Crozier Fine Arts is seeking a professional and personable Receptionist to be the first point of contact for visitors, clients, and team members at our Hayes office.

The successful candidate will play a crucial role in ensuring smooth day-to-day operations by managing front desk activities, maintaining office organisation, and providing administrative support to various teams. This role is ideal for someone with excellent interpersonal skills, a keen eye for detail, and a proactive approach to problem-solving.

KEY RESPONSIBILITIES…

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls and email inquiries.
• Manage visitor logs and issue access passes as required.
• Handle incoming and outgoing mail, couriers, and deliveries.
• Assist with scheduling appointments and meeting room bookings.
• Maintain office supplies and coordinate orders when needed.
• Provide basic clerical support to teams, including data entry and filing.
• Ensure the reception area and meeting rooms are presentable and organised.
• Assist in preparing materials and refreshments for meetings and events.
• Liaise with facilities management for repairs and maintenance issues.

YOUR QUALIFICATIONS AND EXPERIENCE

• Previous experience in a receptionist or front-of-house role, ideally in a creative or professional environment.
• Exceptional communication skills, both written and verbal.
• Strong organisational and multitasking abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google.
• Professional appearance and a positive, approachable attitude.
• Ability to handle sensitive and confidential information with discretion.

WHAT WE OFFER

At Crozier we protect what our customers value most, from the everyday to the extraordinary, while helping them bridge the physical and digital worlds. Our people have the opportunity to bring their creativity to a workplace that thrives on change. Here, you will be part of a team that doesn’t just embrace what’s exceptional. It creates exceptional.

Crozier is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, colour or religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression or any other factor prohibited by law.

Category: Administrative Services

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here .

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

Requisition: J0082014

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