Senior Administrative Assistant in North York, Ontario

Now Brewing – Senior Administrative Assistant #tobeapartner

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.

This position contributes to Starbucks success by providing advanced, dedicated administrative support of a confidential and complex nature to two or more executives along with supporting the management of the Toronto Regional Office. Handles confidential and non-routine information. Exercises independent judgment and discretion in making decisions and carries out activities following general guidelines. Demonstrates the ability to perform effectively with limited direction. Models and acts in accordance with Starbucks guiding principles.

This role will be working out of the Toronto Regional Office and will require the successful candidate to work out of the regional office 3 days per week.

As a Senior Administrative Assistant, you will:

• Provide full administrative support to one executive with some additional support for three directors. Proactively manages executive and directors’ calendar with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities.

• Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information

• Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; updating databases and organizational charts; organizing and planning travel; managing expense reporting; managing and tracking invoices as needed

• Meeting management including taking notes and follow-up documentation for key meetings; planning & organizing larger department meetings and events

• Onboarding new hires including coordinating onboarding plans, equipment, announcements and access

• Actively engages with executive’s direct report team to ensure alignment of priorities and open communication paths. May attend direct report team meetings as requested

• Serves as a peer leader to administrative team within function

• Liaise with building management and Starbucks Support Center departments to ensure the Toronto Regional Office is resourced to effectively support our partners

• Works with leadership to create a welcoming office culture through events and activities

We’d love to hear from people with:

• Progressive administrative experience, 3-5 years

• Providing support to executive level management – or equivalent, 3-5 years

• Fast-paced environment, 7-9 years

• High School diploma/GED 4 or more years of experience in a role performing administrative assistant or coordinator job functions

• Experience in a role managing multiple calendars in Microsoft Outlook, 3+ years

• Demonstrates confidence, composure, and professionalism

• Advanced problem-solving skills

• Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments

• Ability to communicate clearly and concisely, both orally and in writing, with attention to detail

• Ability to work independently, as part of a team and as a peer leader

• Advanced proficiency in Microsoft Office Suite

• Ability to handle confidential and sensitive information

• Ability to exercise sound judgment and independent decision making

• Demonstrates an aptitude for understanding the business, function and company priorities

• Knowledge of general office administration, procedures and equipment

Starbucks is proud to offer a comprehensive compensation and benefits package to our eligible part-time and full-time partners. Benefits include tuition reimbursement, health coverage with a variety of plans to choose from, and stock & savings programs like our Future Savings plan and Bean Stock. What’s more, Starbucks offers flexible scheduling and opportunities for paid time off. Visit starbucksbenefits.ca for details.

Join us and inspire with every cup. Apply today!

At Starbucks, one of our values is to create a culture of warmth and belonging, where we treat each other with dignity and care in a diverse and welcoming workplace. We believe that enables us to better meet our mission and values while serving our customers from diverse communities.

All qualified applicants will receive consideration for employment without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or language and any other factor protected by applicable law.

Self-declaration as a member of an employment equity group will not be used to make employment decisions, nor will it impact any aspect of employment with Starbucks. Through voluntary participation, candidates consent to Starbucks’ collection and use of self-declaration information for the statistical purposes of analyzing and monitoring hiring practices.

Starbucks Corporation is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at [email protected].