Senior Finance and Budget Assistant

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Description

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Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services . This position is located in the office of the Budget and Financial Management Services (BFMS) within the Division of Administrative Services (DAS). The incumbent will report to the Finance and Budget Officer and the Chief of the Financial Reporting Unit in the Accounts Section of BFMS.

Responsibilities

Under the direct supervision of the Chief, the incumbent is expected to perform the following duties:

BUDGETING:

• Preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
• Monitor budget implementation and performance and recommend reallocation of funds as necessary.
• Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
• Review requests for creation and extension of positions as well as requests for recruitment.
• Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables.
• Perform certifying functions of financial transactions as per delegation.

ACCOUNTING:

• Responsible for the processing of financial documents in line with the financial rules and regulations.
• Take the lead on the preparation of Annual and Interim IPSAS Financial Statements ensuring accuracy and completeness of the accounting records.
• Act as a Local Process Expert reviewing Donor Financial Reports before submission for approval.
• Review and analyse various accounting data, financial statements input and preparation of reports.
• Perform reconciliations of complex data in line with client (internal and external) requirements.
• Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations.
• Verify accuracy of general ledger account postings and process corrections as appropriate.
• Analyse and monitor Open Item Managed accounts (OIM) in the Enterprise Resource Planning (ERP) system (Umoja) and initiate clearing action.
• Perform approval functions of financial transactions as per delegation.

GENERAL:

• Prepare and analyze reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate.
• Perform data extraction and prepare various reports for management review.
• Respond to queries and draft correspondence in relation to budgetary and financial matters from management, clients (internal and external), auditors and other stakeholders.
• Ensure that accurate and complete accounting; reporting and internal control systems are functioning.
• Ensure that all relevant records and audit trails are maintained.
• Act as team leader and provide day to day management and supervision, training and guidance to other General Services staff.
• As team leader, inspire the team to translate the unit vision into results and serves as a role model to the team.
• Assist in the planning of unit and team staff work plans, monitor and report performance against the plans.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as Standard Operation Procedures, web pages and so on.
• Take the lead on presentations and technical articles to clients (internal and external, where applicable.
• Knowledge retention and quality assurance focal point for the team.
• Performs other related duties as required by Section or Unit Chief.

Education

• Completion of high school diploma or equivalent is required. Supplemental courses/ training in finance, administration, project management or related field is required.

Work Experience

• A minimum of ten (10) years of working experience in financial accounting, budget or related area is required. The minimum years of relevant experience is reduced by (2) years for candidates who possess a first level University degree. Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is required. Experience with International Public Sector Accounting Standards (IPSAS) is required. Experience with integrated business processes, data analytics and reporting is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of equals a rating of’ confident” in two of the four areas.

Source: https://careers.un.org/jobSearchDescription/247623?language=en

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