Sponsored Programs Finance Administrator/ Senior Sponsored Programs Finance Administrator – Hybrid

At Wellesley, our mission is to deliver an outstanding liberal arts education

to women who will make a difference in the world. Our collaborative

community, comprising of faculty, students, staff, and alumnae, is guided by

our shared commitment to educational excellence. Join us in this transformative journey!

When applying for the position, please ensure a thorough review of the job

details. If you are an internal employee, kindly utilize the internal portal on

Workday for your application. Prepare a comprehensive resume/cv and cover

letter for upload. Acceptable formats for these documents are either PDF

(.pdf) or Word (.doc).

Job Posting Title

Sponsored Programs Finance Administrator/ Senior Sponsored Programs Finance Administrator – Hybrid

Job Description Summary

Administrative Exempt

Job Description

Responsible for the daily financial monitoring of assigned sponsored research grants and contracts. This position will work closely with faculty, department administrators, the Wellesley Centers for Women, the Provost’s Office, the Office of Sponsored Research, Finance and representatives from various awarding and subrecipient agencies.

Primary Position Responsibilities:

• Assume primary responsibility for supporting assigned PIs regarding financial management of their grants/projects from award through close-out
• Prepare, review with PI and Director of Post Award Services, and submit all financial reports for assigned grants/PIs
• Support researchers in the fiscal management of their grants/projects through financial analyses and forecasting. Invoice and apply payments to subcontracts and work with Director of Post Award Services and other positions/departments to facilitate problem solving
• Through regular review of internal policy and procedure and external terms, conditions and regulations, indentify updates to policy and practice necessary and work with Director of Post Award Services and other College departments/positions to implement
• Work with Principal Investigators and others to ensure timely requests for a no cost extensions and budget revisions
• Set-up and maintain grant awards in the Workday System.
• Work with Provost Office, Budget Office and Human Resources to ensure proper salary allocation of faculty and research staff to external awards, respond to payroll inquiries regarding grant funding, and review effort reports to meet federal requirements.
• Identify equipment purchased on federal awards for inclusion in institutional internal tracking system managed by central college staff
• Assist in implementation of training programs developed by Office of Sponsored Research, Wellesley Centers for Woman, Controller’s Office and Director of Post Award Services
• Assists the Director of Post Award Services in handling all aspects of post award accounting operations
• Other duties as assigned

Basic Qualifications:

• Bachelor’s degree
• 3+ years of related experience in post award services, preferably in a higher education setting
• CRA or CFRA preferred

Skills and Abilities

• Strong ability to prioritize and organize work effectively, adhere to tight and established deadlines
• Effective and professional verbal and written communication skills
• Ability to perform work with limited direction and guidance
• Ability to work independently and as part of a team

The role is hybrid with three days in the office, two days remote after a 90 day introductory period.

Company Description

Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae.

Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you’ll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation: Experience competitive wages ensuring your dedication is recognized and rewarded.
• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
• Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
• Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.
• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
• Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
• Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

Worker Sub-Type

Administrative

Time Type

Full time

EEO Statement

At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members of the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer and prohibits discrimination against qualified individuals in hiring and advancement based on any legally protected status. Candidates who believe they can contribute to the College community are encouraged to apply.

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