Strategic Initiatives Lead, Admissions

Job title:

Strategic Initiatives Lead, Admissions

Company

University of Alberta

Job description

DescriptionThis competition is restricted to internal applicants of the University of Alberta. Please log in to verify your internal candidate status.This position is a part of the Non-Academic Staff Association (NASA).This position offers a .Location – This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people – from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for AdmissionsThe Admissions unit, part of the Office of the Registrar, is responsible for undergraduate admissions for domestic and international applicants in collaboration with faculties across campus. Each year, over 40,000 applicants apply to undergraduate programs at the University of Alberta, making this unit a key contributor to the university’s enrolment success.As part of this team, the Strategic Initiatives Lead, Admissions plays a critical role in driving process improvement, policy changes and technology advancements that shape the university’s admissions landscape. This position supports admissions-related projects, ensuring that initiatives are executed efficiently, consistently and with the highest level of expertise.PositionReporting to the Assistant Registrar, Admissions, the Strategic Initiatives Lead, Admissions is responsible for ensuring that key initiatives-including technology upgrades, process improvements and policy changes-are conducted in an informed, efficient and results-driven manner.This position requires high admissions expertise to anticipate challenges, identify solutions and drive continuous improvement. The Strategic Initiatives Lead is responsible for all phases of admissions-related initiatives, including planning, execution, monitoring and closure. Projects may be initiated internally or externally to the Office of the Registrar, including collaborations with government agencies.This position will be a subject matter expert in business analysis, policy evaluation, change management and implementation support. In addition, the Strategic Initiatives Lead will serve as a liaison between the Admissions unit, faculties, governance bodies and external partners, ensuring that initiatives align with institutional priorities.The Strategic Initiatives Lead is also responsible for monitoring progress, resolving issues and providing regular reports to admissions leadership to ensure initiatives stay on track, on budget and within scope.DutiesUnit Initiative Planning, Implementation and Management

• Leads and manages admissions-related initiatives, ensuring projects align with institutional goals and best practices.
• Provides expert functional, technical and policy knowledge to support admissions projects and system upgrades.
• Develops and monitors project timelines, deliverables and milestones.
• Works closely with internal and external stakeholders to identify risks, resolve issues and manage change effectively.
• Chairs admissions stakeholder meetings to provide updates, resolve roadblocks and ensure smooth implementation of initiatives.
• Coordinates the development of training materials and facilitates training for admissions staff.

Administration, Organization and Communication

• Ensures all project-related documentation is maintained and shared with relevant stakeholders.
• Provides regular progress updates to the Assistant Registrar, Admissions and other leadership team members.
• Drafts reports, business cases and policy change recommendations for admissions operations.
• Ensures all admissions-related initiatives adhere to university policies, governance processes and external regulatory requirements.
• Facilitates collaboration between faculties, governance bodies and the Office of the Registrar on strategic initiatives.

Business Analysis and Process Improvement

• Identifies opportunities for improving the admissions unit’s processes, policies and technology.
• Conducts data analysis to support process enhancements and measure the impact of implemented changes.
• Collaborates with stakeholders to define business needs and project requirements.
• Leads process mapping and business analysis activities to enhance admissions workflows and student experience.
• Ensures new admissions systems and processes meet business objectives and regulatory requirements.
• Oversees post-implementation assessments to measure the effectiveness of changes and identify areas for further optimization.

Relationship Management

• Serves as the primary liaison between the Admissions unit, technical teams, faculties and external partners.
• Facilitates cross-unit collaboration to enhance applicant experience and streamline processes.
• Represents the Admissions unit on committees, working groups and interdepartmental projects.

Minimum Qualifications

• Bachelor’s degree in a relevant field such as Business Administration, Education, or a related area.
• 5+ years of experience in admissions, student services, or higher education administration.
• Strong knowledge of undergraduate admissions processes and policies.
• Experience managing complex projects, process improvements and policy changes.
• Excellent problem-solving skills, with the ability to analyze data and propose strategic solutions.
• Strong communication and relationship-building skills, with experience working with diverse stakeholders.
• Proficiency in student information systems (e.g., PeopleSoft, Slate) and other technology platforms used in higher education.

Preferred Qualifications

• Experience with project management methodologies (e.g., PMP certification or equivalent training).
• Knowledge of Organizational Change Management (OCM) best practices.
• Experience working in a unionized environment.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l’université à postuler.Note: This opportunity will be available until midnight April 10, 2025, Edmonton, Alberta local time.

Expected salary

$60299.77 – 83456.99 per year

Location

Edmonton, AB

Job date

Sat, 05 Apr 2025 01:05:53 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiringnearme.org) you saw this job posting.