Suppliers Clerk

The incumbent will be assigned to the Suppliers Unit (SUPPLIERS), within the Budget and Finance Branch (BUDFIN) of the Financial Services Department (FINANCE). The SUPPLIERS unit is responsible for managing and setting standards, processes and tools for the Office wide collection, maintenance and reporting on supplier, bank and bank branch information and master data. The unit provides guidance, training, support and backstopping services for the entry of suppliers, banks and branches.

The position will provide administrative support related to the setup and maintenance of supplier and bank records in IRIS in compliance with applicable ILO financial rules, regulations, policies and procedures.

The incumbent will report to the Head of the Suppliers Unit. 

Description of Duties:

• Enter data from incoming requests for the creation or update of bank, bank branch and supplier records in IRIS. Check information in relevant databases.
• Review information from different systems (including external ones) to identify any anomalies and to take any necessary corrective action. Escalate anomalies which cannot be resolved routinely.
• Prepare statistics and progress reports related to the area of work.
• Follow-up client queries and provide explanations, escalating to the supervisor disputed, complex or unusual cases.
• Assist in preparing training, support and knowledge sharing of business processes relevant to the Unit’s mandate.
• Participate in testing of new process related tools and review of existing processes.
• Perform other relevant duties as assigned.

Required Qualifications:

Education:

• Completion of secondary education supplemented by tertiary training.

Experience:

• Two to three years’ relevant experience.
• Transactional processing experience in an ERP system.
• Experience working in a bank and/or in client service would be an asset.

 Languages:

• Excellent knowledge of English or French with a basic knowledge of the other language.

Source: https://jobs.ilo.org/job/Geneva-Suppliers-Clerk-1200/1154864201/