Finance and Administrative Manager

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY – This position is based in Toliara, Madagascar

The Administrative and Finance Manager is responsible for managing the administrative and financial functions for the satellite office. They are administratively supervised by the office Director and technically supervised by the Finance Director, Head of the office.

The Administrative and Finance Manager generates standard and ad-hoc financial reports and ensures the accuracy, integrity, and timeliness of all financial information. They serve as the primary point of contact for cost center managers regarding financial processes and reporting. They act as a liaison between the satellite office and the main office to ensure that Administrative and financial best practices are followed.

As directed, the Administrative and Finance Manager provides ad-hoc analysis and forecasts to help management identify and secure new funding streams. They must multitask, prioritize, and meet deadlines in a fast-paced environment.

This position supervises staff. Duties are performed under general direction.

RESPONSIBILITIES

Administration and procurement:

• Prepare the periodical acquisition plan for the satellite office and monitor the execution.
• Ensure compliance with the purchase of goods and services.
• Supervise the Administrative Assistant functions.
• Ensure the general functioning of the satellite office.

Fixed Assets

• Ensure that equipment is accurately recorded in the Fixed Assets module and in the accounting module.
• Ensure reconciliation between the inventory list and accounting information.
• Coordinate the annual physical inventory process.
• Monitor the accuracy of the fixed assets reports.

Accounting analysis and reports:

• Ensure the accuracy, timeliness, and completeness of all monthly financial transactions in Business World.
• Prepare regular reclassifications.
• Review financial data and transactions to ensure the accuracy of financial reports. Ensure compliance with reporting standards, CI policies and donor/partner requirements.
• Coordinate the monthly close book.
• Prepare monthly reconciliations and analysis of the general ledger, subsidiary ledgers and related financial accounts of all offices. Work with Finance Staff in the main office to resolve differences.
• Monitor balance sheet accounts
• Supervise the production of annual report to the Malagasy Administration on communication right for the satellite office.

Cash Management:

• Supervise on timeliness collection and deposits of refunds
• Monitor the bank accounts movements and balance
• Supervise payments process.
• Ensure the availability of cash for the project implementation and running costs

Budget Management:

• Prepare the annual budget for the satellite office.
• Manage the satellite office running costs.
• Prepare a monthly cash projection for the satellite office and monitor the cash on hand.
• Provide a monthly budget report for the satellite office and review results with the cost center managers.
• Contribute to the analysis of budget vs actual comparisons.
• Facilitate timely and complete input from cost center managers to ensure the ongoing accuracy of the satellite office budget. Update projections as appropriate.
• Act as the gatekeeper for budget expenditure requests.

Other Duties:

• Assist on internal/external audit questions and requests for information on the country program.
• Perform other related duties as assigned.

Additional Responsibilities

• Assist on grantee site visit.
• People and Resource Management Responsibilities
• Supervises up to three lower-level employees and/or contractor/partner staff and support personnel.
• Monitor the satellite office budget.
• Assist in the implementation of the project.
• Manage the office running costs budget.

WORKING CONDITIONS

• Typical office environment. May need to work beyond normal work hours to meet reporting deadlines.
• Travel expected.

QUALIFICATIONS

Required

• Bachelor’s degree in business, Accounting, Finance, or related field.
• 4 to 6 years of experience in financial management, reporting, and budget oversight, including several years in a non-profit setting.
• Sound understanding of accounting principles, processes, and standards.
• Experience with accounting and financial reporting systems.
• Advanced Microsoft Excel skills.
• Strong analytical skills. Skilled in generating detailed analyses and communicating financial information to a broad audience.
• Attention to detail, highly organized, ability to prioritize and multitask, and meet deadlines in a fast-paced environment.
• Ability to maintain a positive attitude, service focus, and work independently and as part of a diverse team.
• Foreign language fluency is a plus (French or English).

To apply for this position, please submit a resume and cover letter in a single PDF.

See all Conservation International Career Opportunities HERE

Conservation International is committed to providing equal employment opportunities to all individuals. We believe in hiring based on merit and qualifications, ensuring a fair and inclusive hiring process for everyone.